HR & Admin Assistant

HR Duties

• Assist with recruitment activities, including posting job advertisements and scheduling interviews.
• Maintain and update employee records and HR databases.
• Support employee onboarding and offboarding processes.
• Monitor employee attendance, leave records and timesheets.
• Assist in payroll preparation by compiling attendance and leave information.
• Support employee engagement activities and company events.

Admin Duties

• Manage office supplies and maintain inventory.
• Coordinate office maintenance and liaise with vendors and service providers.
• Handle incoming calls, emails and general correspondence.
• Organize meetings, prepare meetings rooms, and schedule appointments.
• Maintain filling systems and company documentation.
• Assist with travel arrangements and accommodations bookings when required.
• Perform general administrative duties to ensure smooth office operations.

Requirements

• Minimum GCE N/O Level/Diploma qualification
• At least two years of related working experience in an administrative function (operations/logistics, construction, or administration)
• Good computer skills (Microsoft Office)
• Experienced in Info-Tech payroll software, payroll and dormitory administration will be an added advantage
• Excellent English skills, both verbal and written
• Positive attitude and Team player but able to work independently
• Able to multi-task while maintaining attention to detail and deadlines
• Possess good organization communication and people's skills
• Willing to work at site office and travel between different work locations when required
• Able to work under pressure