HR & Admin Assistant

About R Systems:

R Systems is a leading digital product engineering company that designs and develops chip-to-cloud software products, platforms, and digital experiences that empower its clients to achieve higher revenues and operational efficiency. Our product mindset and engineering capabilities in Cloud, Data, AI, and CX enable us to serve key players in the high-tech industry, including ISVs, SaaS, and Internet companies, as well as product companies in telecom, media, finance, manufacturing, and health verticals.

We Are Great Place to Work® Certified™ in 6 countries with a full-time workforce [India, USA, Canada, Poland, Romania, Moldova, Indonesia, Singapore, Malaysia & Thailand]!

We are recognized as one of the Best Tech Brands 2024 by theTimes Group and India's Top 500 Value Creators 2023 by Dun & Bradstreet.

Company Link: R Systems | Digital Product Engineering

HR & Administration Executive

Location: Singapore

Function: Human Resources & Administration

Role Focus: Human Resources (50%) | Office Administration (50%)

About the Role

We are looking for a proactive, organzed, and detail-oriented HR & Administration Executive to join our team in Singapore.

This role offers a balanced opportunity to gain hands-on experience across Human Resources and Office Administration, supporting both employee lifecycle processes and day-to-day business operations.

Working closely with the HR team, management, and internal stakeholders, you will play an important role in ensuring smooth HR operations and an efficient, well-organized workplace.

The ideal candidate is someone who takes ownership of their responsibilities, enjoys working with people, and is eager to develop professionally in a dynamic, collaborative environment.

Key Responsibilities

Human Resources (50%)

• Employee Lifecycle Management: Coordinate employee onboarding and offboarding processes, including employment documentation, orientation arrangements, and exit formalities.
• Payroll Administration: Support monthly payroll processing, leave and attendance administration, and employee-related matters.
• HR Records: Maintain accurate employee records, HRIS information, and personnel documentation in accordance with company policies and data protection requirements.
• Employee Engagement & Learning: Coordinate employee engagement initiatives, training programs, and other HR activities.
• HR Compliance: Support the implementation of HR policies and practices in accordance with Singapore's Employment Act and other applicable employment regulations.
• Work Pass Administration: Coordinate Employment Pass, S Pass, and Work Permit applications, renewals, and cancellations, where applicable.

Office Administration (50%)

• Office Operations: Manage daily office administration, including office supplies, procurement, and general workplace support. Maintain organized and accessible physical and digital administrative records.
• Vendor & Facilities Management: Liaise with building management, IT, and external vendors to coordinate office maintenance, facilities, and equipment-related matters.
• Administrative Coordination: Handle correspondence, courier arrangements, meeting room bookings, and other administrative requests.
• Travel & Event Logistics: Coordinate business travel arrangements, meetings, and logistics for internal and client-facing events.
• Operational Support: Support administrative projects and other initiatives aligned with the responsibilities of the role.

Requirements

Qualifications & Experience

• Diploma, Higher Nitec, Nitec, or equivalent qualifications in Human Resources, Business Administration, or a related discipline. Candidates with relevant practical experience will also be considered.
• 1–2 years of relevant experience in HR administration, office administration, or a related support function.
• Basic knowledge of Singapore's Employment Act and HR compliance requirements is an advantage.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Experience with HRIS or payroll systems is an added advantage.

Skills & Competencies

1. Ownership & Accountability: Takes responsibility for assigned tasks, follows through on commitments, and maintains reliable work progress.
2. Organization & Prioritization: Able to manage multiple responsibilities, prioritize effectively, and meet deadlines.
3. Attention to Detail: Maintains accuracy and consistency in documentation, records, and administrative processes.
4. Communication & Collaboration: Communicates clearly and works effectively with colleagues, management, and external stakeholders.
5. Confidentiality & Professionalism: Handles sensitive employee and business information with discretion and integrity.
6. Problem-Solving & Initiative: Proactively identifies issues, follows up on outstanding matters, and seeks practical solutions.
7. Adaptability & Learning Agility: Demonstrates a willingness to learn, embrace new responsibilities, and adapt to changing business needs.

What We Offer

• Broad HR Exposure: Gain practical experience across employee lifecycle management, payroll administration, HR operations, and employee engagement.
• Balanced Professional Development: Develop transferable skills in both Human Resources and business administration.
• APAC Cross-Functional Collaboration: Work closely with APAC HR professionals, management, and stakeholders across different business functions.
• Professional Growth: Opportunities to strengthen your HR knowledge, operational capabilities, and stakeholder management skills.
• Market-Aligned Remuneration: A salary package aligned with the Singapore market, relevant experience, and role responsibilities.

Who Will Thrive in This Role

You will enjoy this opportunity if you:

• Appreciate a balanced combination of people-related responsibilities and operational administration.
• Take pride in keeping processes organized, accurate, and running smoothly.
• Are comfortable taking ownership of your work while collaborating with others.
• Enjoy learning new skills and handling a variety of responsibilities.
• Want to build a strong foundation in HR while gaining broader business operations experience.

Why Join R Systems

Cultural Celebrations: Strengthen our familial bonds through shared celebrations, fostering a sense of community.·

E-Learning Platform: Gain access to comprehensive e-learning platforms coupled with a robust mentorship program to enhance your skills.·

Open Door Policy: Embrace a culture of mutual support, respect, and open dialogue, promoting a collaborative work environment.

If you're looking for a role where you can contribute meaningfully to both people and workplace operations, we'd love to hear from you!

R Systems is an equal opportunity employer that does not discriminate against any employee or job applicant because of race, color, religion, national origin, sex, physical or mental disability, age, or any other characteristic protected by law. We strive to build a team that reflects the diverse communities we serve, and we actively encourage applications from individuals of all backgrounds and experiences. Our commitment to equal opportunity extends to all aspects of employment, including recruitment, hiring, training, promotion, and benefits.