Company Overview
Our client is a well-established Japanese general trading organization with a long history and a strong global presence. Its diversified business portfolio spans food and agriculture, energy and chemicals, metals and mineral resources, power and infrastructure, finance and real estate, aerospace and mobility, and IT solutions. The organization combines trading capabilities with strategic investment and project development, leveraging an extensive international network across more than 60 countries to create value throughout global supply chains and infrastructure projects.
Job Responsibilities
We are seeking a proactive and detail-oriented HR Administrative Assistant to support daily HR and administrative operations. This role is essential in ensuring the smooth execution of HR processes, with a strong emphasis on expatriate administration, asset management, and general office support.
- Provide HR and administrative support, including employee onboarding, offboarding, and maintenance of leave and employee records
- Handle expatriate administration matters, including lease coordination, rental payment scheduling, and related documentation
- Prepare and issue employment-related documents such as contracts, confirmation letters, and visa support letters
- Coordinate with external vendors and outsourcing agents on work pass applications and renewals
- Manage fixed asset administration, including asset tracking, inventory control, depreciation, and documentation
- Process monthly office rental payments and support cost allocation
- Assist with overtime calculations to support payroll processing and compliance requirements
- Submit government-related claims (e.g. Child Care Leave, Extended Child Care Leave, Maternity and Paternity Leave) and manage Medisave reimbursement claims
- Liaise with internal stakeholders and external service providers on HR and administrative matters
- Provide general office administration support and handle ad-hoc duties as assigned
Job Requirements
- Minimum Diploma in a relevant discipline
- At least 3 years of relevant HR or administrative experience
- Experience in expatriate administration and employment documentation is an advantage
- Basic knowledge of accounting procedures is preferred
- Proficient in Microsoft Office applications (Excel, Word, Outlook)
- Strong organizational skills with keen attention to detail
- Good communication and interpersonal skills
- Ability to handle confidential information with discretion and professionalism
- A team player who can also work independently in a fast-paced environment
Working Location: Singapore
Ng Siew Thien (R22107842)
JAC Recruitment Pte. Ltd. (90C3026)
