HR Admin Assistant

About the Role

We are looking for a bilingual (Mandarin/English) HR professional to join our Singapore team as an HR Admin Assistant. This is a hands-on, generalist role covering the full spectrum of HR operations — from recruitment and onboarding to compliance, payroll support, and office administration.

Key Responsibilities

Talent Acquisition

• Manage end-to-end recruitment: job description development, candidate screening, interview coordination, offer negotiation, contract preparation, onboarding and offboarding.
• Source candidates via LinkedIn Recruiter, MyCareersFuture, JobStreet, Indeed, and other relevant platforms.
• Support recruitment coordination for overseas (e.g. US) roles, adapting to local hiring norms where needed.
• Maintain the company's external recruitment presence, including careers page and LinkedIn company page.

HR Operations & Compliance

• Maintain employee records, HR systems, and documentation.
• Support Employment Pass (EP) applications and ensure ongoing compliance with MOM regulations and other statutory requirements (CPF, IRAS).
• Assist with relocation support for incoming employees, including work pass matters and settling-in logistics.
• Support monthly payroll preparation.
• Help establish and improve employee benefits programs and internal HR SOPs.

Administration & Office Support

• Handle day-to-day office administration: reimbursements, travel arrangements, team events.
• Coordinate with vendors on office facilities, IT infrastructure, and procurement.
• Liaise with government agencies as needed (e.g. MOM) on HR-related matters.

Executive Support (as needed)

• Provide administrative support to leadership, including scheduling and coordination.

Requirements

• 1–3 years of experience in HR, recruitment, or a related administrative role.
• Fluent in Mandarin and English (spoken and written), able to work across bilingual teams and documentation.
• Familiarity with Singapore employment regulations (MOM, CPF, IRAS) is a plus, but not required — willingness to learn is key.
• Strong organizational skills and attention to detail; comfortable owning processes independently.
• Prior recruitment/sourcing experience (agency or in-house) is a plus.
• Proactive, resourceful, and comfortable in a lean, fast-paced startup environment.