HR Admin Assistant

About the Role

We are looking for a bilingual (Mandarin/English) HR generalist to join our Singapore team as a HR Admin Assistant. This is a hands-on, generalist role covering the full spectrum of HR operations - from recruitment and onboarding to compliance, payroll support, and office administration.

Key Responsibilities

Talent Acquisition

. Manage end-to-end recruitment: job description development, candidate screening, interview coordination, offer negotiation, contract preparation, onboarding and offboarding.

. Source candidates via LinkedIn Recruiter, MyCareersFuture, JobStreet, Indeed, and other relevant platforms.

. Maintain the company's external recruitment presence, including careers page and LinkedIn company page.

HR Operations & Compliance

. Maintain employee records, HR systems, and documentation.

. Support Employment Pass (EP) applications and ensure ongoing compliance with MOM regulations and other statutory requirements (CPF, IRAS).

. Assist with relocation support for incoming employees, including work pass matters and settling-in logistics.

. Support monthly payroll preparation.

. Help establish and improve employee benefits programs and internal HR SOPs.

Administration & Office Support

. Handle day-to-day office administration: supplier management, reimbursements, travel arrangements, supplies replenishment, team events.

. Coordinate with vendors on office facilities, IT infrastructure, and procurement.

. Liaise with government agencies as needed (e.g. MOM) on HR-related matters.

Executive Support (as needed)

. Provide administrative support to leadership, including scheduling and coordination.

Requirements

. 1-3 years of experience in HR, recruitment, or a related administrative role.

. Fluent in Mandarin and English (spoken and written), able to work across bilingual teams and documentation.

. Familiarity with Singapore employment regulations (MOM, CPF, IRAS) is a plus, but not required - willingness to learn is key.

. Strong organizational skills and attention to detail comfortable owning processes independently.

. Prior recruitment/sourcing experience (agency or in-house) is a plus.

. Proactive, resourceful, and comfortable in a lean, fast-paced startup environment