HR Admin and Executive

HR & Admin Executive

Role Summary

The HR & Admin Executive is responsible for managing a wide range of human resources and administrative functions. The role covers recruitment, payroll support, staff records, employee and corporate insurance renewals, and compliance with employment regulations, while ensuring smooth day-to-day office operations.

Key Responsibilities

Human Resources

• Assist in the full recruitment cycle: job posting, screening, arranging interviews, and onboarding.

• Maintain and update employee records, contracts, and personal files.

• Handle leave administration, attendance, and staff movement tracking.

• Assist in payroll preparation and submission of government claims, and statutory contributions.

• Manage employee-related insurance (e.g., medical, GPA, work injury), including renewals, enrollments, and claims.

• Support performance appraisal exercises and training coordination.

• Handle staff queries regarding HR policies, benefits, and procedures.

• Organize staff engagement activities and welfare programs.

Administration

• Manage office supplies, service contracts, and vendor coordination.

• Maintain company documents, licenses, and filing systems (physical & digital).

• Oversee company-wide insurance renewals (e.g., office/property, liability, vehicle, equipment).

• Liaise with insurers/brokers on coverage, policy updates, and claims management.

• Support management in preparing letters, reports, and meeting coordination.

• Handle travel arrangements, office facilities, and general administrative duties.

• Ensure compliance with company policies and local regulatory requirements.

Requirements:

• Diploma/Degree in Human Resources, Business Administration, or related field.

• 2+ years of HR and administrative experience (insurance administration experience preferred).

• Familiar with HR regulations.

• Proficient in MS Office HRIS/payroll software experience preferred.

• Strong organizational and multitasking skills with attention to detail.