Job Requirements
- Diploma or Degree in Human Resource Management, Business Administration, or related discipline.
- At least 3 to 5 years of hands-on HR generalist experience, preferably in an SME environment.
- Strong understanding of Singapore employment laws, MOM regulations, and statutory requirements such as CPF, IRAS, work pass processes, and WSH guidelines.
- Experience in full-cycle recruitment, onboarding, employee relations, and offboarding procedures.
- Familiarity with work pass applications, renewals, cancellations, and handling matters via EP Online and WP Online.
- Proficient in payroll processing, leave administration, and HRIS or HR management systems.
- Experience in handling government grants
- Strong planning and coordination abilities with good attention to detail.
- Able to manage confidential information with high integrity and professionalism.
- Good communication and interpersonal skills, comfortable interacting with staff across all levels.
- Strong multitasking ability, able to manage HR, admin, and inventory-related tasks concurrently.
- Proficiency in MS Office applications, particularly Excel.
Main Duties:
Office Administration Function (30%)
- Managing the full spectrum of office administration functions, including reception, pantry, logistics for staff onboarding and off-boarding, office inventory, and IT assets etc
- Responsible for the full spectrum of office facilities management upkeeping of the office setup.
- Assist incoming calls, answer queries, and redirect calls when necessary, and attend to visitors of all levels
- Organize and manage company events (e.g., team building activities, rewards and recognition programs, Year-end party).
- Ensure machinery and asset information is updated, and vehicle insurance and road tax are being renewed on time
- Support accounts to send out invoices to customers and update the customer records for HQ
- Maintain proper filing system, including data management and file sharing
- Bank in cheque when necessary
HR Function (45%)
- Assist with the recruitment process from job posting, candidates sourcing and screening, coordination of interviews, and administrative components involved.
- Recruitment & selection Management (from manpower requisition for vacant position to the closing, apply and monitor renewal of work pass of foreign employees, medical examination & purchase of security bond (if required) arrangements, monitor foreign employees passport expiry dates)
- Manage the work passes process e.g. applying/renewing and cancellation.
- Ensure that newly hired employees are properly oriented about the company and also the master manpower file is maintained properly
- Managing insurance of the company to ensure that yearly is being updated and renewed
- Prepare and submit reports for any workplace accident cases in compliance with statutory requirements
- Training & Development Management for all employees (Develop learning and development program for employees, liaise with authorities pertaining to any claims for government grants for staff training, updating records in employees personal files etc, organize team building activities)
- Monitor annual/medical leave and liaise with the employee and account department.
- Process monthly payroll, prepare annual IRAS submissions, and propose salary reviews.
- Coordinate workers medical appointments and training schedules.
- Manage the staff resignation process, including exit interviews.
- Handle all the MOM notices and declarations
- Ensure that all employees databases are being updated correctly at all times
- Ensuring compliance with all statutory requirements
Procurement Function (15%)
- Able to perform procurement function from sourcing of items to before making payment.
- Requisition and maintain office supplies and consumables
Inventory Management (10%)
- Oversee and manage rebar stock inventory to ensure accurate records of incoming and outgoing stock.
- Prepare incentive summary and stock take reports for management review.
