The Finance Manager will ensure accurate, timely, and transparent financial transactions and information to support decision-making by management, the Board, and regulatory stakeholders. He/She will enforce compliance with the Charities Act and regulations, Charities Accounting Standard (CAS), strong internal controls, as well as support financial reporting, consolidation, budgeting, and mission-driven initiatives. This is a strategic role requiring a strong financial background, sound judgment, and leadership skills to support sustainable growth and governance.
Under the direction of the Executive Director, the Finance Manager will lead a team of staff to uphold the Mission and work in partnership with all other programmes/sectors to serve the holistic needs of the children and families. He/She will coordinate and support the Sector Managers in all matters pertaining to financial administration.
Critical Work Functions and Key Tasks
Financial Accounting & Reporting
- Manage full-spectrum of Finance and Accounting functions including leading month-end and year-end close processes of Canossaville's financial results and reporting package, ensuring general ledger accuracy with sound understanding of accounting treatment in accordance with Charities Accounting Standard (CAS)
- Prepare monthly financial statements, review balance sheet reconciliations, and investigate analysis for management
- Coordinate annual audits ensuring timely and successful completion, preparation of statutory financial statements for audit and other statutory filings (e.g. GST, Annual Returns, other regulatory returns)
Systems Compliance & Controls
- Lead bank accounts opening and closing, ensuring proper authorisation and supporting documentation are in place
- Act as the system owner for the accounting / EPR system (support implementation, upgrade and user training) and ensures system configurations align with accounting policies and operational requirements (where necessary)
- Maintain proper documentation of vendor contracts, accounting policies, SOPs, and workflows ensuring adequate systems are in place for asset and facilities management
- Champion continuous improvement, strengthen internal controls and efficiencies in processes for scalability
Budgeting & Strategic Business Partnering
- Support the preparation of the Annual Budgeting Templates and the end to end Budgeting cycle, to drive financial ownership and performance
- Conduct monthly financial reviews with stakeholders to drive and support adherence to budgets and rolling forecasts and report variances to management. Partner department heads to review cost structures, resource requirements, and funding assumptions
- Support budgeting and forecasting processes by providing accurate historical data and trend analysis
Fund Management
- Support in the management of grants and fundings
- Support in the development of procedures to monitor and manage fund spending
Systems Development
- Establish and strengthen finance governance, internal controls, policies, SOPs, and approval frameworks
- Review, simplify, standardise and enhance and/or approve department-related processes, workflows, documentation and reports to improve efficiency, control, and scalability
Resource Management
- Work with the Executive Director in the annual budget allocation exercise to ensure prudent spending and efficient resource use across the organisation
Supervision and Reporting
- Prepare regular reports for sharing with the Management and Canossaville Management Committee (CMC)
- Ensure that the Finance staff's yearly performance targets are aligned with the Canossaville's strategic focus areas
- Ensure that staff under care are growing professionally and achieving targets set for the year
General
- Performs any other duties as assigned by the Senior Management
Education and Experience
- Degree in Accounting, Finance or related discipline
- Minimally 2 years of supervisory experience
- Experience in social services, public sector, or grant-funded environments is highly preferred
Technical Skills and Competencies
- Experience in accounting software
- Strong in use of excel for analytics and PowerPoint for presentation
- Strong in internal control procedures
- Possess ability to apply critical thinking skills (observation, planning, analysis, review) to the workplace
- Effective problem-solving and conflict resolution skills, when dealing with different stakeholders, including the Finance Sub-Committee and Management Committee members
Generic Skills and Competencies
- Excellent interpersonal and written communication skills
- Ability to collaborate, build and maintain strong relationships with different stakeholders
- Ability to create a positive work and team culture where members strive for the highest standards of work delivery
- Ability to work effectively in a team-oriented and multi-disciplinary environment
- Ability to adapt to change and a willingness to embrace new strategies and ways of working
- Has a strong learning agility and is resilient in managing change and ambiguity
- High level of self-management/ownership and ability to work independently with minimal supervision
- Ability to function in a fast-paced environment with tight/competing deadlines by prioritising and managing multiple projects and tasks simultaneously
- Highly meticulous and possess high degree of accuracy
