Finance and Operation Executive (Full-Time)

Role Summary

We are looking for a meticulous and detail-oriented Administrative Executive to support our education group in handling accounts payable (AP), accounts receivable (AR), billing, and related administrative functions. The successful candidate will work closely with the operations team to support these functions across multiple entities within the group.

Key Responsibilities

Accounts Payable (AP) & Accounts Receivable (AR)

• Process and verify vendor invoices, staff claims, and other payables accurately.

• Prepare and issue invoices to students, parents, or corporate clients.

• Monitor and follow up on outstanding receivables.

Billing & Collections

• Generate and distribute timely and accurate monthly/term bills.

• Track payments and update records in the system.

• Handle billing inquiries and liaise with parents or clients when necessary.

Administrative Support

• Centre Management to ensure smooth operations with the Team.
• Maintain proper filing and documentation of financial records.
• Assist in preparing reports on collections, payables, and aging summaries.
• Support the operations team in cross-entity finance-related tasks.
• Ensure compliance with internal policies and procedures.

Coordination & Cross-Entity Support

• Work closely with the operations team to ensure smooth billing and payment processes across all entities under the education group.

• Liaise with internal stakeholders to resolve discrepancies or missing information.

Requirements

• Diploma or equivalent in Accounting, Business Administration, or related field (relevant experience may substitute for formal qualification).

• At least 1-2 years of experience in AP/AR, billing, or general administrative finance roles.

• Proficient in Microsoft Excel and accounting/billing software.

• Meticulous with strong attention to detail.

• Good organizational and time-management skills.

• Ability to handle multiple entities and work collaboratively with an operations team.

• Strong communication skills (English additional languages a plus for parent liaison).

Growth & Development Opportunities

• Exposure to different operational functions beyond finance, including enrollment, customer service, and centre operations.

• Opportunity to understand how cross-entity processes work within an education group.

• Potential to take on broader administrative or operational responsibilities over time.

• A great starting point for someone looking to grow into an operations generalist or team lead role.

Working Arrangements

• Full-time position (4 weekdays 1.30 - 9.30PM 1 weekend on Sunday from 8.45AM - 6.45PM)

• Working location at Novena

Why Join Us

• Be part of a growing education group with diverse entities.

• Supportive team environment.

• Real growth pathway through exposure to various operational functions.

  How to Apply

  Submit an updated CV in pdf format and share with us.

  Shortlisted candidates will be invited for a Zoom interview.