Experienced Personal assistant and office manager

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Huatai Energy Pte Ltd, a thriving energy company located in Suntec, is seeking an experienced Personal Assistant and Office Supervisor to join our team.

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Key Responsibilities:

. Coordinate and arrange meetings, prepare meeting materials, and take minutes.

. Manage documents and emails, ensuring files are organized and archived properly.

. Answer and route phone calls, handle daily correspondence.

. Assist with visa applications and other administrative tasks.

. Manage the procurement and inventory of office supplies.

. Assist in organizing company events and team-building activities.

. Provide support for other administrative tasks as needed.

. Oversee the general office environment, including supplies, facilities, and equipment maintenance.

. Develop, implement, and improve office policies and procedures.

. Serve as the main point of contact for vendors, service providers, and building management.

. Coordinate with finance teams on payroll, benefits, and procurement-related matters.

. Supervise administrative staff (if applicable) and delegate tasks to ensure workload balance.

. Support onboarding for new employees and ensure smooth integration.

. Maintain accurate employee attendance records, including contracts, licenses, and personnel files.

. Ensure compliance with local labour laws, workplace safety, and company policies.

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. Microsoft Office (Word, Excel, PowerPoint, Outlook)

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Qualifications:

. Bachelor's degree or above, with 5 years of experience as an office manager.

. Fluent in spoken and written Mandarin and English, with a strong service mindset.

. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

. Excellent organizational, time management, and communication skills.

. Meticulous, responsible, and able to work efficiently in a fast-paced environment.

. Strong teamwork skills and professional ethics.

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We Offer:

. Competitive salary and benefits package, including company insurance, paid annual leave, and holiday bonuses.

. Comfortable work environment and excellent career development opportunities.

. Positive, supportive, and friendly team atmosphere.

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Please send your resume and salary expectations to: