Executive Support Manager / Admin Lead / Coordination Specialist

4-12 Years

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Early Applicant

Job Description

Role Description

Lead executive support and administrative operations for senior leadership or business units
Manage complex calendars, meeting schedules, and priority coordination for executives
Oversee administrative teams, ensuring efficient support services and high service standards
Coordinate cross-functional activities, meetings, and communication between departments
Prepare reports, presentations, briefing materials, and executive summaries
Manage travel arrangements, events, and logistics for leadership and key stakeholders
Track action items, strategic initiatives, and follow-ups to ensure timely execution
Improve administrative processes, workflows, and operational efficiency
Act as a liaison between executives and internal/external stakeholders
Handle confidential information with discretion and professionalism
Support governance activities such as board meetings, documentation, and reporting
Ensure smooth day-to-day operations of executive offices and administrative functions

Qualifications

Diploma or Bachelor's degree in Business Administration, Communications, or related field
4–10+ years of experience in executive support, administration, or coordination roles
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and scheduling tools
Strong attention to detail and ability to work under pressure
Experience managing administrative teams or leading support functions is a plus
Ability to handle sensitive and confidential information
Strong problem-solving and coordination skills
Professional, proactive, and service-oriented mindset