Executive Officer, Faculty of Art & Design (6-month Contract)

Main Roles and Responsibilities

Administration: This role involves providing administrative and planning support for the Diploma and Degree courses under the Dean's Office, Faculty of Art & Design. This includes managing day-to-day operations such as resource and facilities planning, course/timetable set-up, budget and expenditure records, and organizing overseas trips for the faculty. Additionally, it involves maintaining and monitoring records of students progress, performance, and attendance, as well as assisting in preparing meeting schedules and ensuring the confidentiality of presentation materials, papers, reports, and other documentation required for meetings.

Stakeholder Management: You will handle enquiries, complaints, and correspondences with students and parents. It also involves coordinating and communicating with university partners, which includes taking meeting minutes and preparing/verifying financial records and documents.

Policy Review: You will manage and review administrative policies and systems to ensure they are effective and continuously improved.

In addition, you will assist in any other projects, duties and tasks as assigned.

Requirements

We are looking for candidates with a degree qualification, with a minimum of three years of relevant working experience, preferably in administration. The ideal candidate should be proactive, meticulous, and possess good interpersonal, administrative, and organizational skills.

You should be able to work effectively in a dynamic environment and enjoy interacting with students and people at all levels. Proficiency in Microsoft Office, Excel, and minutes-writing is essential, along with a good command of written and spoken English.

If you have a passion for the arts, we encourage you to apply. This is your opportunity to be part of NAFA in our season of global recognition and to shape the future of arts education in Asia.