Executive, Grant Admin & Digitalisation (PLO) -

Key Responsibilities

Grant Administration

• Serve as the point of contact for IAIC Project Leads on pre-award grant administration, including proposal checks, endorsements and submission support.

• Process project variations and change requests promptly, ensuring proper documentation and compliance with institutional policies and funding agency terms and conditions (T&Cs).

• Maintain accurate project records in the relevant systems and trackers.

• Work with internal stakeholders to resolve grant administration queries.

Digitalisation Special Project

• Develop and maintain Power BI dashboards for the grant pipeline, proposal status and project lifecycle tracking.

• Design and set up Power Automate workflows and SharePoint solutions to reduce manual steps in pre-award and change request processes.

• Explore AI-enabled tools, such as Microsoft 365 Copilot, to improve the efficiency of the team's service delivery.

• Deliver user guides, process documentation and a handover by the end of the contract so that the team can maintain the solutions.

Others

• Perform any other duties and responsibilities assigned by the supervisor.

Job Requirements

Essential

• Diploma or degree, preferably in business analytics, information systems or a related field.

• Hands-on experience in building Power BI dashboards (data modelling, Power Query).

• Practical experience with Power Automate and SharePoint (lists, libraries, flows).

• Strong attention to detail, with good written and verbal communication skills.

• Able to work independently, manage competing deadlines and get up to speed quickly.

Preferred

• Experience in research grant administration or with funding agency T&Cs.

• Familiarity with Power Apps, Microsoft 365 Copilot or Copilot Studio.