Executive (Admin & IT)

Position Summary

This role provides day-to-day office administrative and clerical support, oversee office upkeeping, cleanliness, facilities repair, maintain accurate records, support in training & e-learning administration activities, manage daily IT operations and assets and provides end-user technical support.

Job Scope & Responsibilities

Admin Support (70%)

• Manage visitors and guests, issuance of visitor access cards, handle inbound calls and enquiries
• Manage hotel arrangement for visitors
• Assist with courier arrangement (overseas/local)
• Oversee day-to-day office operations including cleanliness, pantry, office supplies and vendor coordination
• Quarterly replenishment of stationery, grocery, first aid items.
• Raise purchase requisition for non-trade purchases
• Verify non-trade invoices & upload for Accounts processing
• Manage company cars & car leasing related matters (e.g. servicing, repairs, road tax, fines, raise PR, invoices verification etc)
• Company car key monitoring
• Oversee office maintenance work on cleaning, copier machine, appliances (water dispenser, microwave oven, refrigerator, etc) repair works, decoration
• Assist in training sourcing and coordination
• Assist in e-learning course administration & reporting
• Manage office or company event setup and coordination
• Assist in corporate initiative programmes such as employee engagement survey, innovation programme (AHA!), DE&I, compliance, and etc.
• Manage Annual Workplace 5S exercise
• Manage sourcing and arrangement of festive gift hampers and farewell snacks.
• Weekly collection & distribution of letters from letterbox
• Assist in Fire Drills as a Fire Warden
• Manage name cards, envelopes printing, and company stamp indent
• Assist in other ad hoc duties as assigned

IT Support (30%)

• Provide technical support to end-users on various technical issues and problems relating to end-user devices (e.g., laptop, printer, mobile device, etc) and software such as Microsoft Office and SharePoint
• Manage IT assets following the asset management lifecycle
• Provide technical support and manage IT assets of overseas branch and representative office together with local admin staff
• Manage data protection and cyber security functions and ensure proper security system setup and maintenance
• Maintain IT assets, systems documentation and software licenses.
• Provide technical and administrative support for IT governance and operational initiatives
• Propose and implement information security measures to enhance operational IT functions
• Maintain and update IT policies, controls, and compliance monitoring systems
• Develop and update IT governance frameworks and policies
• Support the day-to-day management of IT infrastructure, systems, and operational processes
• Support and execute IT related Purchase, raise Purchase Request and follow up the payment related matters
• Manage IT training
• Assist in other ad hoc duties as assigned

Job Requirement

• Minimum of 2 years of office administration, facilities management or related functions.
• Minimum Diploma in Business Administration or related fields.
• Basic knowledge of IT office concepts.
• Business-level proficiency or higher in English.
• Good organizational and time management skills.
• Proactive, adaptable with positive attitude.
• Ability to work independently.
• Good communication skills.
• Meticulous and eye for details.
• Computer literate with Microsoft Excel, Words, PowerPoint.

Additional Information

Working hours & day: Mondays to Fridays, 9.00 am to 5.00 pm

Place of Work: Resonac Asia Pacific Pte. Ltd.

Address: 4 Shenton Way, #16-02/06, SGX Centre II, Singapore 068807

Probation: 6 months