Executive, Facilities & Services

We are seeking a proactive and organized Executive, Facilities & Services to join our team. This role is ideal for individuals who excel in coordination, communication, and operational support within a professional office environment. As a Facilities Executive, you will be responsible for supporting the Assistant Manager, Finance and Facilities in all aspects of day-to-day operations.

Key Responsibilities

Facilities & Logistics

. Oversee maintenance of classrooms, offices, and common areas.

. Coordinate with vendors and contractors for facility upkeep and improvements.

. Manage maintenance requests and ensure timely, well-documented resolution.

. Supervise service contractors (e.g., cleaning, pest control, landscaping).

. Investigate faults and implement preventive measures.

. Support office moves, furniture setups, and workspace arrangements.

. Manage meeting room bookings and event space readiness.

. Ensure equipment and logistics are in place for events.

Stationery, Supplies & Pantry Management

. Monitor and manage inventory of office and pantry supplies.

. Coordinate procurement, restocking, and distribution through approved vendors.

. Maintain organized storage and accurate usage records.

. Ensure pantry cleanliness and functionality of appliances (e.g., coffee machines, water dispensers).

. Respond to staff feedback and adjust supply levels to meet needs and reduce waste.

Health, Safety & Compliance Support

. Report safety hazards and assist in implementing corrective actions

. Support emergency procedures and drills in collaboration with safety officers

. Implement safety protocols and emergency response procedures, including collaborating with relevant authorities to ensure school compliance with safety regulations

Qualifications & Skills

Education & Experience

. Diploma or bachelor's in business administration, Facilities Coordination, or related field

. Experience in an administrative or coordination role. Experience in an educational sector will be preferred

. Technical competency in AV Systems /Fire Protection/Room Booking will be highly preferred

Skills & Attributes

. Possess good practical knowledge in building maintenance with initiative and good analytical skills

. Ability to work independently as well as a team player

. Assist promptly in emergencies or extremely hands-on

. Be an active Emergency Response Team member

. Strong organizational and communication skills

. Attention to detail and ability to manage multiple tasks

. Proficiency in Microsoft Office

Working Conditions

. Office-based with occasional walkthroughs or inspections

. Flexible working hours depending on the needs for events, evening classes or any other urgent matters

. Collaborative work environment with regular interaction across departments