Executive (Corporate & Academic Matters) (Contract] till Jun 2026)
What You Will Be Working On
Graduation Ceremony 2026
Administrative preparations e.g. graduation microsite, invites and follow up to VIP/corporate guests
Coordination with vendors and logistic workers
Review of improvement areas and implementation
Procurement, including coordination on calling of tender/ Request of Quotations, review for extension of procurement contracts e.g. graduation attire, refreshment, photography, logistic setups
Secretariat support for
Major meetings (e.g. Board of Governors, Polytechnic Principals
Board matters, including appointment renewal, collation of contributions
Support divisions operational areas while staff are involved in preparations for the new student disciplinary system and data migration
Assist in the new student disciplinary systems preparation, including data migration and testing
Recordkeeping of divisions key work areas, including physical file inventory, hardcopy file disposal, course registry
Other ad hoc projects
What We Are Looking For
Candidates with at least 3 years for relevant work experience would be required
Meticulous, collaborative attitude and a good team player
Good communication (written and spoken), interpersonal, coordination and administrative skills
Able to multi-task and manage projects within deadlines
IT savvy and proficient in Microsoft Office applications such as Excel, Word and PowerPoint
