Executive Assistant

Key Responsibilities

Duties include, but are not limited to, the following:

Executive Assistant Support

. Serve as a primary administrative and coordination partner to the Sector President and Vice President, Finance, managing complex calendars and scheduling to optimise executive time and priorities.

. Manage end-to-end business travel arrangements for the Sector President and VP Finance, including travel itineraries, visa applications, accommodations, and logistics.

. Prepare, review, and submit complete and accurate expense claims in accordance with company policies and processes.

. Plan, coordinate, and support business meetings, workshops, and executive activities, including venue and logistics management, agenda preparation, pre-reading compilation, minute-taking, and follow-up actions.

. Organise and support large-scale business events, including conferences, townhalls, and leadership offsites.

. Gather, compile, verify, and analyse information and materials required for executive use, including memos, correspondence, reports, presentations, speeches, and announcements.

. Support the Sector President and VP Finance in the preparation, consolidation, and timely submission of reports and materials for leadership and governance forums.

. Act as a trusted liaison between executives and internal/external stakeholders, handling sensitive information with discretion and professionalism.

. Provide backup support to other Executive Assistants as required, including coverage during leave periods.

Qualifications and Experience

. Bachelor's degree or equivalent qualification preferred.

. Minimum 5 years of relevant administrative experience, including at least 2 years in an Executive Assistant or Executive Secretary role supporting senior leaders.

. Experience supporting multiple senior stakeholders and managing competing priorities in a fast-paced environment.

. Demonstrated experience in event management, including planning and executing senior-level meetings, workshops, town halls, or large-scale business events.

. Excellent command of spoken and written English, with strong communication and interpersonal skills.

. Strong organisational, problem-solving, and stakeholder management capabilities able to operate effectively in a cross-functional and multicultural environment.

. Proficient in Microsoft Office and Windows applications, with the ability to prepare well-structured executive-level documents and presentations.

. Self-motivated, resilient, and able to respond positively to changing priorities and challenges.

. Willingness to travel as required (up to 20%).