Executive Assistant & Admin

Job Title: Executive Assistant & Admin

Location: Singapore

Employment Type: Full-time

About the Role

We are looking for a highly organized, proactive and resourceful Executive Assistant & Office Admin oversee the day-to-day administrative operations of our office. The ideal candidate will ensure smooth office functionality by managing administrative tasks, coordinating office facilities, supporting employees, and maintaining an efficient and welcoming work environment. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and possesses strong interpersonal and organizational skills.

Key Responsibilities

Executive & Administrative Support

• Manage calendars, appointments, and meeting schedules
• Coordinate domestic, and international travel arrangements, including flights, accommodation and itineraries
• Prepare reports, presentations, correspondence, and meeting minutes
• Handle emails, calls, and correspondence with a high level of professionalism and confidentiality
• Liaise with internal teams and external stakeholders on behalf of management

Facilities & Office Management

• Manage the daily operations of the office and ensure a neat, organized, and efficient workplace
• Coordinate with building management, and vendors regarding office maintenance and repairs
• Monitor office supplies/assets and coordinate procurement and replenishment to maintain adequate inventory

Requirements

• Punctual and dependable, with a consistent record of meeting deadlines and arriving on time
• Diploma or Bachelor's Degree in Business Administration or a related discipline
• Minimum 3 years of experience in office administration or administrative support
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to manage multiple priorities and work independently