Executive, Admin and Outreach

COMPANY DESCRIPTION

The Salvation Army has been touching lives in Singapore since 1935 and we remain committed in serving the underprivileged in the community without discrimination. To us, every life is precious and we actively help those in need regardless of age, race or religion.

Throughout the years, we have established a comprehensive network of social services to meet a wide range of needs in our community. Our diverse programmes reach out to children who need care and protection, families in material need, ailing aged requiring quality nursing care and other needy segments in our society.

Our spiritual ministry also reaches out to the people in the community to provide counsel to those in need. We are there to help guide those in need towards finding their identity and purpose in life.

The Salvation Army - Migrant Worker Ministry Group:

We improve the well-being of migrant workers by caring for them and guiding them to be more resilient. Our events and activities reach out to over 10,000 migrant workers in a year.

1. Sojourn - We befriend and engage the male migrant worker community in Singapore to enhance their quality of life and improve the social integration between the local and migrant communities. We also advocate safe migration practices specific to migrant workers to reduce the risks of human trafficking and exploitation.

2. Carehaven - We provide a residential care programme for foreign domestic workers who are caught in challenging circumstances and require shelter. We also serve as an advocate for safe migration practices to help foreign domestic workers return safely to their home country.

RESPONSIBILITIES

DUTIES & RESPONSIBILITIES

Administrative Duties

1. Support Centre and Programme Managers in all admin matters (including personnel and finance), and Volunteer resources.
2. Ensure activities meet organisational and legal requirements.
3. Assist the Centre Manager with coordination tasks related to employees, volunteers, and interns - this includes managing new recruitments, onboarding and induction processes, staff/volunteer/intern movements, offboarding, training and development.
4. Maintain efficient and updated databases and records.
5. Uphold PDPA, privacy and confidentiality policies.
6. Build and maintain good relationships and communication with staff, volunteers, beneficiaries, and the community.
7. Liaise with Regional HQ departments for administrative and financial processes.
8. Prepare and submit quarterly statistics reports.
9. Assist in grant applications and submissions to stakeholders including government agencies, and audit preparation.
10. Representative in external meetings and to conduct administrative meetings.

Cost Management

1. Assist in budget preparation and monitoring.
2. Ensure proper documentation for tracking donations.
3. Conduct quarterly budget reviews and prepare reports.
4. Perform other duties as required for effective Centre operations.

Programme Activities

1. Participate in planning, implementing, and evaluating programmes.
2. Assist in planning projects and potentially lead them.
3. Engage in programme execution and beneficiary care.
4. Establish and review evaluation processes for programmes.
5. Conduct programme evaluations and maintain documentation.
6. Highlight service shortfalls and implement improvements.
7. Plan and participate in outreach initiatives.
8. Ensure cultural and social sensitivities in programmes.
9. Implement Workplace Safety and Health practices.

Volunteer/Partner/Stakeholder Activities

1. Develop and implement engagement strategies for volunteers and partners.
2. Attend to enquiries from potential volunteers and partners.
3. Recruit, orientate, train, and liaise with volunteers and partners.
4. Recognise volunteer and partner involvement regularly.
5. Align volunteer programmes with beneficiary needs.
6. Maintain databases and communication channels for volunteers and partners.

QUALIFICATIONS

• Diploma in any discipline
• Strong organisational and multi-tasking skills.
• Ability to work independently and as member of a team.
• Excellent communication and interpersonal skills
• Proficiency in MS Office, particularly in Excel
• Salary will commensurate with relevant experience in Centre/Programme Administration and Outreach

OTHER INFORMATION

WORKING HOURS

• 5-day work week with one rest day on weekdays
• Ability to work on weekends, either Saturday or Sunday
• Flexibility in working hours to respond to demands of programmes and service an advantage.

WORKING LOCATION

The Salvation Army Sojourn

6 Flanders Square, Singapore 209297

By submitting this job application, I affirm that I have given to The Salvation Army true and complete information on this application. No requested information has been concealed.

I agree that The Salvation Army (TSA) may collect, use and disclose your personal data, as provided in this application form, or (if applicable) obtained by TSA as a result of your employment, for the following purposes in accordance with the Personal Data Protection Act 2012 and our data protection policy (available at our website at https://www.salvationarmy.org.sg/data-protection-policy/ ):

1. a) the processing of this employment application
2. b) the administration of the employment with TSA and
3. c) sharing of personal information to third party, including but not limited to government agencies, hospitals, vendor(s)/supplier (s), working in collaboration with TSA to support the employment.

If you are providing third party's personal data, you hereby declare that you have obtained consent from the named individual(s), for the collection, use and disclosure of his/her personal data by you to TSA, TSA business partners and other third-party service providers. I authorised the organisation to contact references provided for employment reference checks.

Please visit our website at https://www.salvationarmy.org.sg/data-protection-policy/ for further details on our data protection policy, including how you may access and correct your personal data or withdraw consent to the collection, use or disclosure of your personal data.

If any information I have provided is untrue, or if I have concealed material information, I understand that this will constitute cause for denial of employment or immediate dismissal.

Please note that your application will be sent to and reviewed by the direct employer - The Salvation Army Singapore