We are a growing SME in the electrical services industry looking out for a responsible member in our Administrative & HR team. Supporting and reporting to the Administrative & HR Manager, the role covers different aspects of these functions.
Job Responsibilities
In house bookkeeping
- Preparation of invoice using Xero accounting system.
- Follow-up and manage Purchase Order
- Send out of monthly Statement of Accounts
- Follow-up with client for outstanding payment
- Verify and process staff claims supplier payment, Accounts Payable
- Bank reconciliation of AR and AP via Xero accounting system
- Data entry to Xero for AP invoices using HubDoc
- Ensure orderly filing of the documents
- ad-hoc administrative duties, as and when required.
General Admin:
- Attend to walk-in and phone calls enquiries.
- Registration and renewal of passes and courses
- Renew and monitor company/ motor insurance
- Ensure all vehicle insurance,inspections, tax renewed on time
- Purchasing of resources and consumables for the operations teams and site work.
- Maintain and update database of sub-contractor, workers and site passes
- Liaise with supplier/clients for delivery and collection.
- Assist in making payment to sub-con workers
- Ensure timely update of the record
- Prepare site test report
- Office maintenance (access door,phone, wifi, repairs, etc)
- ad-hoc administrative duties, as and when required.
Requirements
- Familiar with Google Drive, Google Calendar, Microsoft Office, Excel applications
- Good communication and interpersonal skills
- Experience with Xero accounting and HubDoc is a plus.
- Familiar with Electrical Engineering services
- Hands-on and a positive attitude
- Meticulous and able to work independently.
- Work days / timing: Monday to Friday 8.00am to 5.45pm.
- Option for 4 days work week - can be discussed further
- Work location: opposite Marymount MRT.
