Event Planner

Looking for someone who can take ownership of an outdoor event from the ground up — handling permits, cost planning, and partnerships — and bring it to life.

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Your Role

You will act as the operational backbone of the event, ensuring all moving parts are handled properly and professionally.

Key responsibilities include:

1. Permits & Compliance

• Identify all required permits and licenses for outdoor events in Singapore

• Liaise with relevant authorities (e.g. NEA, SCDF, Police, Town Council, etc.)

• Prepare and submit applications, ensuring full compliance

• Manage timelines and approvals end-to-end

2. Costing & Budget Control

• Build a detailed event budget from scratch

• Source quotations from vendors (tentage, power, logistics, security, etc.)

• Compare options and optimise for cost vs quality

• Track and manage expenses throughout the project

3. Vendor & Site Coordination

• Plan site layout and operational flow

• Coordinate with vendors on setup, teardown, and logistics

• Ensure smooth execution on event day

4. Partnerships & Vendor Outreach

• Source and secure relevant vendors/exhibitors for the event

• Explore partnership opportunities (brands, sponsors, collaborators)

• Structure simple commercial deals (booth fees, commissions, etc.)

5. Execution

• Be present (or accountable) on event day to ensure everything runs as planned

• Troubleshoot issues in real-time and maintain overall control

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Who This Is For

• Someone who has hands-on experience running outdoor or large-scale events

• Strong understanding of Singapore's event permit and compliance landscape

• Commercially aware — able to think in terms of cost, margins, and revenue

• Resourceful and well-connected with vendors and partners

• Able to operate independently and take full ownership

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What We're Looking For

• Proven track record in event operations or production

• Experience dealing with permits and government agencies

• Strong negotiation and vendor management skills

• Structured, detail-oriented, and execution-focused

• Comfortable working in a fast-moving, founder-led environment

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Project Scope

• Initial: One pilot event (with clear budget and targets)

• Potential to expand into a recurring event series if successful

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How to Apply

Send a short note with:

• Relevant past events you've worked on (include scale and your role)

• Your involvement in permits and approvals

• A brief outline of how you would approach this project