Job Summary
We're looking for an organized and people-oriented HR Executive to support our day-to-day HR operations for our site teams in a Smart Cleaning & Facility Operations industry. In this role, you'll help manage payroll, attendance, HR systems, and work permit matters - ensuring our front-line team members are well supported and everything runs smoothly behind the scenes. It's a great opportunity for someone who enjoys structure, teamwork, and making a real difference in people's work experience.
What You'll Be Doing:
HRIS & Attendance
- Keep employee profiles updated in our HR system (Times Software).
- Track and reconcile attendance records to make sure payroll is spot-on.
- Share updates and reports with the team when needed.
Payroll & Compensation
- Help run our daily, weekly, and monthly payroll cycles accurately and on time.
- Check overtime hours and make sure pay calculations are correct
- Prepare simple payroll reports for the management team.
Leave & Admin Support
- Record and update leave applications in the HR system.
- Apply leave on behalf of team members when required.
- Prepare letters and HR-related documents like confirmations or memos.
Employee Support & Engagement
- Be the go-to person for any HR questions - payroll, leave, attendance, or general queries.
- Help make sure new joiners feel welcomed and supported.
- Manage the HR inbox and handle day-to-day correspondence.
Work Permits & Compliance
- Assist with applying, renewing, or cancelling work permits when needed.
- Help with basic tax clearance matters and liaise with government agencies.
- Make sure the company stays compliant with MOM and HR regulations.
Records & Documentation
- Keep employee files and records organized (both digital and hardcopy).
- Maintain confidentiality and accuracy in all record-keeping tasks.
