Attend to client enquiries and understand event needs, objectives, budget, theme, and preferences.
Prepare event proposals, quotations, timelines, and planning schedules.
Conduct client meetings, venue visits, and planning discussions.
Maintain clear and professional communication with clients throughout the planning process.
Provide recommendations on décor, programme flow, vendors, logistics, and cost control.
2. Event Planning and Coordination
Plan and coordinate all event details, especially for weddings, including:venue setupdécor and stylingcatering coordinationprogramme flowentertainmentguest experiencetransport and logisticsactual day scheduling
Prepare detailed event run sheets, checklists, floor plans, and contingency plans.
Ensure all event elements are aligned with the client's requirements and approved budget.
Support planning for non-wedding events when required.
3. On-Site Event Execution
Oversee event setup, rehearsal, and actual day operations.
Coordinate all parties on-site to ensure smooth execution.
Troubleshoot issues quickly and professionally during the event.
Ensure the event runs according to timeline, standards, and client expectations.
Handle last-minute changes and operational problems calmly and effectively.
4. Administrative and Reporting Duties
Maintain proper records for each event, including contracts, quotations, invoices, schedules, and client notes.
Monitor event budgets and highlight cost overruns or operational risks early.
Prepare post-event reports, client feedback summaries, and improvement points.
Support internal reporting on event status, pipeline, and completion
Job Requirements
Education and Experience
Diploma or Degree in Event Management, Hospitality, Marketing, Business, or related field preferred.
At least 1-3 years of relevant experience in event planning, wedding coordination, hospitality, or client servicing.
Fresh candidates with strong internship exposure or event coordination experience may also be considered for junior roles.
Skills and Competencies
Strong organisational and coordination skills.
Good communication and interpersonal skills.
Ability to manage multiple events, deadlines, and stakeholders at the same time.
Strong attention to detail and problem-solving ability.
Ability to work under pressure and adapt to changing situations.
Good budgeting and cost-control awareness.
Professional and client-focused attitude.
Able to work independently as well as with internal teams.
Technical and Operational Requirements
Proficient in Microsoft Office, especially Excel, Word, and PowerPoint.
Comfortable preparing schedules, quotations, planning documents, and reports.
Familiarity with vendor coordination, event logistics, and timeline planning.
Willing to work on weekends, public holidays, and extended hours when events require.
Preferred Qualifications
Experience in wedding planning and actual day coordination.
Existing network of wedding or event vendors is an advantage.
Knowledge of banquet, hospitality, décor, or F&B event operations is a plus.
Experience handling both planning and on-ground execution.
Key Performance Indicators
Timely completion of event planning milestones.
Client satisfaction and feedback.
Smooth event execution with minimal operational issues.
Budget adherence and cost control.
Accuracy of documentation and coordination.
Ability to secure repeat business or client referrals.
