A versatile and proactive professional with prior experience in corporate secretarial work and office administration, preferably within the financial services sector.
A candidate who is fully bilingual and comfortable communicating, reading, and writing in both Chinese and English to effectively handle diverse documentation and stakeholder inquiries.
An organized individual with a strong sense of responsibility who can work independently to manage the office environment while meeting strict regulatory deadlines.
A detail-oriented worker who takes pride in maintaining a tidy, professional, and well-organized workspace.
A fast learner who is ready to take on a variety of administrative challenges in a fast-paced investment management setting.
What you'll do:
Corporate Secretarial Duties: Handle the preparation and filing of board resolutions, maintain statutory registers, and ensure the company remains in full compliance with local regulatory and statutory requirements.
Filing System Management: Develop and maintain a comprehensive and secure filing system for both physical and electronic records, ensuring all corporate documents are systematically archived for easy retrieval and audit readiness.
Financial & Admin Support: Manage the processing of corporate invoices, handle simple bookkeeping tasks, and provide general secretarial support to the management team.
Office Workplace Management: Oversee the daily upkeep of the office premises to ensure a professional and clean environment.
Inventory & Procurement: Monitor and manage office inventory levels, ensuring that all stationery, pantry supplies, and essential office resources are consistently well-stocked and replenished.
Vendor & Stakeholder Liaison: Act as the main point of contact for external vendors and service providers, managing service agreements and ensuring all office logistics are handled smoothly.
General Coordination: Support the team with various administrative tasks, including managing office correspondence, answering inquiries, and assisting with general company matters in Singapore.
Ad-hoc Duties: Handle any additional administrative or operational tasks as assigned by the managers to support the overall efficiency of the firm.
Requirements:
Proven work experience in a Corporate Secretary or Office Manager role, with a solid understanding of basic corporate governance and office workflows.
Professional proficiency in Chinese and English is essential for communicating with regional stakeholders and translating or drafting bilingual documents.
Practical experience in developing organizational systems or maintaining complex filing frameworks.
Familiarity with general office productivity software, such as Microsoft Office, and the ability to manage digital record-keeping.
A reliable and positive work ethic, with the ability to perform tasks under minimal supervision while maintaining high standards of detail.
