Job Description
- Executive Support: Provide comprehensive administrative and operational support to the General Manager, including managing calendars, scheduling meetings, arranging travel, and handling correspondence.
- Communication Hub: Act as a primary point of contact for internal and external stakeholders, screening calls, emails, and visitors, and directing inquiries to the appropriate personnel.
- Information Management: Prepare, review, and edit reports, presentations, and other documents for the GM, ensuring accuracy, clarity, and timely delivery.
- Project Coordination: Assist in the coordination and tracking of various projects and initiatives, ensuring deadlines are met and progress is regularly communicated to the GM.
- Meeting Management: Organize and facilitate meetings, including preparing agendas, taking minutes, tracking action items, and ensuring follow-up.
- Data Analysis & Research: Conduct research, gather data, and perform preliminary analysis to support the GM's decision-making process.
- Confidentiality: Handle sensitive information and confidential matters with the utmost discretion and professionalism.
- Operational Support: Assist in various operational tasks as needed, helping to streamline processes and improve efficiency across departments.
- Event Coordination: Support the planning and execution of company events, internal gatherings, and GM-related engagements.
- Liaison Role: Facilitate effective communication and collaboration between the GM and department heads or cross department from the Headquarter, team members, and external partners such as government parties or any relevant association.
- Others task assigned by the GM.
Qualification Requirement
- At least Bachelor's degree in any related field.
- Minimum of 5 years of experience in or similar support role, preferably supporting management.
- Excellent command of both written and spoken English and Bahasa Malaysia. Proficiency in Mandarin is a strong advantage. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with various communication and project management tools.
- Exceptional organizational and time management skills with the ability to prioritize tasks and manage multiple projects simultaneously under pressure.
- Strong interpersonal and communication skills, with the ability to interact professionally and effectively with all levels of staff and external contacts.
- A proactive attitude with the ability to anticipate needs, identify potential issues, and propose solutions independently.
- Proven ability to handle confidential information with integrity and discretion.
- Strong problem-solving abilities and a keen eye for detail and with ability to adapt to a fast-paced and evolving work environment.
