Assistant Manager/Senior Assistant Manager (approx 27-month contract), OHR

Job Description

• This position is for Office of Human Resources (OHR).
• Project Support
• Assist in the planning and coordination of HRIS projects, including system implementations, upgrades, and integrations.
• Assist in reviewing the current state and identify/conceptualize the future state with internal stakeholders (i.e. process owners) as part of HR digitalization and transformation.
• Assist in documenting, following up and finalizing the gathering of system requirements with stakeholders.
• Work with project team to develop and implement overall change management plan and training activities to ensure smooth transition to the new platform.
• Identify risks and manage issues including escalation and resolution.
• Documentation:
• Prepare and maintain project documentation, including project plans, status reports, and meeting minutes.
• Provide guidance and facilitate with project team to keep project moving to achieve its deliverables within the timelines.
• Data Management:
• Support data entry, data validation, and data migration tasks to ensure data accuracy and integrity.
• Guide internal stakeholders to ensure data migration, data cleansing and data mapping work are executed according to plans.
• User Training:
• Assist in the planning, development and delivery of training materials for end-users. Conduct end-user training for users where necessary.
• Communication:
• Ensure and facilitate communication and engagement between project stakeholders, including HR, IT, and external vendors.
• Testing:
• Participate in system testing and quality assurance activities to ensure project deliverables meet requirements.
• Orchestrate user acceptance testing activities and manage change requests.
• Compliance:
• Ensure project activities comply with company policies and data protection regulations.
• Other duties as assigned.

Qualifications

• Bachelor's degree in either Human Resources, Information Technology, Business Administration, or a related field.
• 2 to 4 years of experience in HR Ops or HR related projects, preferably in HR transformation and HRIS implementation.
• Associate to Professional Project Management Certifications (if any) [CAPM, PMP, PRINCE2].
• Basic understanding of HRIS systems (e.g., Workday, SAP SuccessFactors, Oracle HCM).
• Prior experience in HR processes and operations, SAP HR systems or any other cloud solutions is an added advantage.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Ability to work independently, multi-task, and deliver under time pressure.
• Highly organized and meticulous.
• Must have excellent communications and interpersonal skills, and ability to work collaboratively in a team environment.
• Good grasp of project management methodology.

• This position is for Office of Human Resources (OHR).
• Project Support
• Assist in the planning and coordination of HRIS projects, including system implementations, upgrades, and integrations.
• Assist in reviewing the current state and identify/conceptualize the future state with internal stakeholders (i.e. process owners) as part of HR digitalization and transformation.
• Assist in documenting, following up and finalizing the gathering of system requirements with stakeholders.
• Work with project team to develop and implement overall change management plan and training activities to ensure smooth transition to the new platform.
• Identify risks and manage issues including escalation and resolution.
• Documentation:
• Prepare and maintain project documentation, including project plans, status reports, and meeting minutes.
• Provide guidance and facilitate with project team to keep project moving to achieve its deliverables within the timelines.
• Data Management:
• Support data entry, data validation, and data migration tasks to ensure data accuracy and integrity.
• Guide internal stakeholders to ensure data migration, data cleansing and data mapping work are executed according to plans.
• User Training:
• Assist in the planning, development and delivery of training materials for end-users. Conduct end-user training for users where necessary.
• Communication:
• Ensure and facilitate communication and engagement between project stakeholders, including HR, IT, and external vendors.
• Testing:
• Participate in system testing and quality assurance activities to ensure project deliverables meet requirements.
• Orchestrate user acceptance testing activities and manage change requests.
• Compliance:
• Ensure project activities comply with company policies and data protection regulations.
• Other duties as assigned.