Overview
The Singapore Art Museum is seeking a dynamic, organised and collaborative individual to support the museum's fundraising, grants administration, donor engagement and partnership activities. Reporting to the Assistant Director, Partnerships & Patronage, the role will provide operational continuity and departmental support during a maternity leave period, while contributing to the team's broader fundraising and stakeholder engagement efforts.
Working as part of a small and fast-paced team, the successful candidate will support grant applications and reporting processes, donor and sponsor stewardship, patron engagement activities and events, as well as general departmental administration. The role is suited to an adaptable individual who is equally comfortable with coordination and administration, stakeholder engagement, and cross-departmental collaboration.
Principal Duties and Responsibilities
Grants Administration & Funding Support
- Research, prepare and support submissions to grant-making bodies and funding agencies
- Coordinate with internal stakeholders to ensure timely submission of grant applications, reports, reimbursement claims and supporting documentation
- Monitor grant deliverables, reporting timelines and compliance requirements
- Support the preparation of post-project and impact reports
- Liaise with finance and internal departments to ensure grant disbursements and claims are properly tracked and accounted for
- Support grant audits and related documentation processes where required
Fundraising and Stewardship Support
- Support fundraising and partnership development efforts for SAM's exhibitions, programmes and initiatives
- Assist with the preparation of sponsorship proposals, agreements, presentations and donor reports
- Coordinate the fulfilment of donor, sponsor and partner benefits and deliverables
- Support patron engagement and cultivation efforts, including relationship-building activities and hosting opportunities
- Maintain accurate donor, sponsor and partnership records and databases
Events & Stakeholder Engagement
- Support the planning and execution of patron, donor and stakeholder events, including exhibition openings, tours, receptions and hospitality engagements
- Coordinate event logistics and guest management, including liaison with internal departments, vendors and external stakeholders
- Support stakeholder communications and engagement related to fundraising and patron programmes
General Administration & Departmental Support
- Support day-to-day departmental administration including contracts, invoices, receipts, quotations, correspondence and other documentation
- Coordinate procurement and finance-related processes in accordance with organisational procedures
- Support Development Committee meetings, shared communications and general departmental coordination
- Manage the shared Partnerships & Patronage email account where required
- Undertake other administrative and operational duties in support of the department's activities
- Any other ad-hoc duties as assigned.
Job Requirements
- Bachelor's Degree in a relevant field such as business, communications, marketing, arts management, humanities or related disciplines
- Minimum 4 years of relevant full-time work experience
- Experience in fundraising, grants administration, partnerships, donor relations, events or stakeholder engagement preferred
- Strong organisational and project coordination skills, with the ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills
- Strong interpersonal skills and ability to work effectively with internal and external stakeholders
- Meticulous, resourceful and able to work independently in a fast-paced environment
- Proficient in Microsoft Office applications including Excel and PowerPoint
- Familiarity with the arts and cultural sector would be advantageous
- Positive attitude, adaptability and willingness to support a broad range of departmental functions
