Assistant Manager, Accounts Payable

About NTUC Health Co-operative Limited

Our purpose is to achieve health for life enabling healthy and fulfilling years by being a trusted partner of seniors and their families in our community.

For more information, please visit https://ntuchealth.sg or follow us on Facebook, Instagram, and LinkedIn.

Services: Senior Day Care | Home Care | Nursing Home | Active Ageing and Senior Fitness | Rehabilitation and Physiotherapy | Family Medicine

Community Support: CCMS (Community Case Management Services) | CREST (Community Resource, Engagement and Support Team) | Henderson Home

Job Description

The Accounts Payable Assistant Manager, reporting to the Finance Director, plays a pivotal role in overseeing the efficient and accurate processing of all accounts payable transactions within the organization. This position requires meticulous attention to detail, strong organizational skills, and the ability to manage accounts payable staff while ensuring compliance with financial policies and regulations.

The incumbent will work closely with the Finance Director to uphold financial integrity and contribute to the overall success of the financial accounting and control functions. This position offers an exciting opportunity for a skilled professional to contribute to the financial success and stability of the organization through effective accounts payable management.

Main Job Tasks and Responsibilities:

1. Vendor Relations: Establish and maintain positive relationships with vendors, resolving payment discrepancies and addressing inquiries promptly.
2. Policy Compliance: Ensure adherence to company policies, accounting principles, and legal requirements in all accounts payable activities.
3. Reporting: Generate regular reports on accounts payable metrics, providing insights to support strategic financial decision-making.
4. Month-End Close: Ensure timely and accurate month-end closing and AP account reconciliation.
5. AP Aging Review: Regularly review AP aging reports and follow up on long outstanding items.
6. P-Card and Cash Claim Management: Oversee the processing and policy compliance of staff cash claims and corporate purchasing card (P-Card) transactions.
7. Query Management: Oversee the AP query mailbox to ensure prompt resolution of staff and vendor enquiries.
8. Audit Support: Support audit processes by preparing necessary AP documentation and responding to audit queries.
9. ERP & System Projects: Contribute to finance system transformation initiatives (e.g., ERP implementation), including providing AP process input and testing support.
10. Stakeholder Engagement: Collaborate with internal teams such as procurement, finance, and business units to streamline procure-to-pay processes.
11. Supervision: Manage and lead the Accounts Payable team, ensuring timely and accurate processing of invoices, expense reports, and payments.
12. Training and Development: Train and develop accounts payable staff, fostering a high-performance culture within the team.

Qualifications

You should have:

• Bachelor's degree in Accounting, Finance, or a related field.
• Proven experience as an Accounts Payable Manager/ Assistant Manager or in a similar role.
• In-depth knowledge of accounting principles, financial regulations, and relevant software applications.
• Strong analytical and problem-solving skills
• Ability to lead and motivate a team, fostering a collaborative and high-performing work environment.
• Meticulous in reviewing financial documents, ensuring accuracy and compliance.
• Strong verbal and written communication skills for effective collaboration with team members, vendors, and other departments.
• Proficient in analyzing financial data, identifying trends, and proposing improvements.
• Ability to adapt to changes in technology, processes, and industry regulations.
• Demonstrated commitment to ethical financial practices and maintaining confidentiality.