Limitless is growing our administrative team to support our growing organisation, and are looking for an Administrative Executive to join and grow with us.
About the Charity
Limitless is a charity (IPC) that provides accessible mental health services, intervention, and outreach to youths in Singapore. It serves young people struggling from a range of mental health challenges ranging from distress to complex mental illnesses and suicidal ideation, providing easy access to care.
Job Responsibilities
1. Secretariat Support for Board and Committees
- Coordinate scheduling and logistics for all Board and Committee meetings (online and in-person)
- Support Board and Committeee level events, such as onboarding and AGM. This includes preparation of materials.
- Prepare, compile, and distribute agendas, meeting papers, and background documents in advance
- Attend meetings to take accurate minutes, capturing key decisions, actions, and next steps
- Circulate minutes for review and approval, track follow-up actions, and ensure timely completion
- Maintain up-to-date records of Board and Committee members, including contact details, terms of service, and committee assignments
2. Administrative Support to Senior Management Team
- Manage calendars, and schedule meetings
- Prepare data and documents, drafting correspondence, and preparing presentations
- Digital filing of confidential documents for administrative, operational, and governance records
- Support administrative and logistical tasks for events held
- Support internal reviews and updates of governance policies, manuals, and procedures.
- Communicate and co-ordinate with internal and external stakeholders of the Agency
3. Office Administration
- Manage inventory of office supplies and equipment, placing orders as needed.
- Support office operations and coordination of administrative affairs
- Coordinate the maintenance and repairs of office equipment and facilities.
- Other ad-hoc duties as assigned
Job Requirements
- GCE A Levels or Diploma in any discipline with at least 2 years relevant experience, Business Administration is preferred
- Excellent time management skills and able to manage multi-task and meet tight deadlines
- Excellent written and verbal communication skills
- Dynamic, quick thinking, adaptable and responsive to change
- A team player, analytical, meticulous, resourceful, with good interpersonal skills and strong verbal and written communication
- Able to handle sensitive matters with a high level of confidentiality
- Proficiency in Microsoft Office (Word, Excel, Powerpoint)
- Organizational and minutes taking skills
- Secretarial experience will be advantageous
