Administrative Support Executive

About Honour (Singapore)

Honour (Singapore) is a non-profit organisation dedicated to promoting a culture of Honour and Honourable Behaviour. We are a citizen-led initiative, founded by concerned citizens and guided by a multi-racial and multi-religious panel of community advisors.

We engage leaders, educators, youth, and the wider community to foster a more gracious and cohesive society grounded in values such as trust, integrity and mutual respect.

Position Summary

We are seeking a reliable and organisedAdministrative Support Executiveto ensure the smooth coordination of Honour (Singapore)s internal operations. This role plays a vital function in supporting the Executive Committee and Management Team. Key responsibilities include organising meetings, managing schedules and contacts, maintaining records and databases, and providing general office support.

Key Responsibilities

Support to the Executive Committee and Management Team

Provide secretarial and administrative support

Coordinate meetings and engagements, including scheduling, agenda preparation, circulation of papers, minute-taking, and follow-up actions

Maintain proper records of meeting minutes, resolutions, and governance documents

Assist with the preparation of reports and materials for board and committee reviews

Diary and Meeting Coordination

Manage and coordinate calendars for key meetings involving external stakeholders

Arrange logistics for physical and virtual meetings (venue booking, equipment setup, refreshments, online links)

Track RSVPs, send reminders, and ensure timely documentation

Database and Contacts Management

Maintain and regularly update the organisations stakeholder contact lists and databases

Generate mailing lists for outreach, engagement, and event invitations

Ensure compliance with data protection and confidentiality standards

Office and Administrative Support

Organise digital and physical filing systems for ease of access and retrieval

Handle day-to-day administrative tasks including correspondence, document formatting, and basic finance support (e.g. business claims and expenses)

Support event logistics and communications (e.g. name list compilation, printing, registration desk, etc.)

Liaise with vendors and manage inventory of office supplies

Any other matters assigned

Requirements

Qualifications & Experience

Diploma in Business Administration, Office Management, or a related field

25 years of experience in an administrative or secretarial support role

Prior experience supporting Boards, Executive Committees, or C-suite executives is preferred

Skills & Attributes

Excellent organisational and time management skills

Strong verbal and written communication skills

High level of professionalism, discretion, and confidentiality

Proficient in Microsoft Office and comfortable with cloud-based platforms (e.g. Google Workspace, Microsoft Dynamics 365, Zoom)

Details-oriented, proactive, and able to manage multiple priorities

Familiarity with the non-profit or community sector is an advantage

Why Join Us

This is an opportunity to contribute meaningfully to a purpose-driven organisation that seeks to build a culture of honour across Singapore. You will gain exposure to leadership circles, governance processes, and play a key part in sustaining impactful initiatives.

To Apply:

Please send your CV and a brief cover letter outlining your suitability for the role to[Confidential Information]