Administrative Executive

Responsibilities

. Gather, prepare and validate documents to submit for order logging

. Maintain accuracy of orders

. Prepare DO, Invoice, Debit note and Credit note

. Work with various internal stakeholders for different process

. Assist in logistics arrangements for delivery

. Inventory update

. Resolve issue with vendor on DO & invoice discrepency

. Manage different types of docuemnt to ensure it is received and kept accordingly

. Prepare and gather information & documents for Vender Account & Customer Account creation

. Manage order from processing till order closure

. Responsible for festive orders such as mooncakes, hampers, flowers for customers and preparing of greeting cards

. Working on simple report

. Any other ad-hoc duties as required or assigned

Requirements

. Degree / Diploma with at least 3 years working experience in administrative support/general clerical/administrative duties/sales coordination, preferably in the IT industry

. Knowledge in MS office (outlook , Excel , word , Powerpoint)

. Kowledge in Sales Order Processing

. Knowledge in simple accounting

. Able to work with both internal and external stakeholder

. Able to work independently or within a team

. Possess analytical and problem solving skills

. Excellent organizational and multitasking skills

. Able to work under pressure on strict deadlines

Licence no: 12C6060