1. Administrative & Documentation Support
- Prepare, organise, and maintain corporate documents and records (both electronic and physical)
- Ensure proper filing, indexing, and retrieval of documents
- Support the preparation and formatting of standard templates, forms, and documentation
- Assist in collating documents for submission to internal stakeholders or external parties
- Maintain trackers and ensure documents are complete and properly archived
2. Meeting Coordination & Support
- Coordinate scheduling of meetings with internal stakeholders and external parties
- Prepare and distribute meeting materials (agenda, documents, packs)
- Track and follow up on action items from meetings
3. Coordination with Internal & External Parties
- Liaise with internal stakeholders to obtain required documents or information
- Coordinate with external service providers for administrative matters (e.g. document submissions, logistics)
- Track requests and follow up to ensure timely completion
- Support general coordination for corporate secretariat activities
4. General Administrative Support
- Provide day-to-day administrative support to the Legal & Corporate Secretariat team
- Assist with logistics, document handling, and basic compliance tracking (non-technical)
- Support process improvements in document management and workflow efficiency
JOB SPECIFICATION (MINIMUM REQUIREMENTS)
Experience / Skills
- 1-3 years of experience in administrative, coordination, or office support roles
- Strong organisational and documentation skills
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
- Ability to manage multiple tasks and follow through on deadlines
- Attention to detail and accuracy in handling documents
