Administrative Assistant

About Us
SCDA is an international practice integrating Architecture, Interiors, and Landscape to create holistic spatial experiences. With offices in Singapore, Shanghai, Manila, and New York City, SCDA has projects in over 80 locations across Asia, Africa, Europe, Oceania, and North America. In parallel, SCDA Lab pioneers social and cultural initiatives, applying research and design to enact measurable change and advance the environmental cause.

The Role
This is an entry-level position suited for candidates with a Diploma in Business or related discipline. The role emphasises project administration, with additional responsibilities in office management and travel coordination.

Key Responsibilities

Project Administration

• Assist architects in preparing, organising, and managing project administration documents.
• Maintain proper filing and tracking of project correspondence, reports, and records.
• Support project teams in meeting deadlines by coordinating document flow efficiently.

Office & Travel Administration

• Provide day-to-day office administration, including upkeep and maintenance of office facilities.
• Track and review costs for stationery, pantry, and courier services.
• Handle procurement of office supplies, name cards, and pantry items.
• Coordinate meeting rooms, mails, and courier arrangements.
• Prepare Purchase Orders and verify invoices for payment.
• Support staff travel arrangements, including flights, visas, and hotels.

Requirements

• Diploma in Business or equivalent.
• Fresh graduates are welcome to apply up to 1-2 years of related experience will be an advantage.
• Proficiency in Microsoft Office (Word, Excel).
• Strong organisational and communication skills, with attention to detail.

Application
Please submit your resume to [Confidential Information], stating your availability and expected salary.

Only shortlisted candidates will be contacted.