ADMINISTRATIVE ASSISTANT

Job: Administrative Assistant

As our business continues to grow, we are looking for a highly organized and reliable Administrative Assistant who can support our management, maintain operation and project documentation, and ensure smooth day-to-day office administration.

This role is ideal for someone who is proactive, detail-oriented, comfortable with digital systems, and able to manage multiple tasks efficiently.

Why Join Us

. Stable and growing company

. Professional and structured working environment

. Exposure to operations, project coordination, and management support

. Opportunity to grow into Senior Admin / Operations Coordinator
roles

Key Responsibilities

Office Administration

• Provide administrative support to management and office operations.
• Maintain proper filing systems for company records, contracts, and documentation.
• Prepare official letters, reports, and company documents.
• Coordinate meetings, schedules, and office arrangements.
• Manage office supplies and vendor coordination.

Documentation & Operations Support

• Assist management in preparing quotations, purchase orders, and invoices.
• Organize operational documents and maintain document tracking.
• Ensure proper filing of company contracts, records, and correspondence.
• Support project documentation and reporting when required.

HR & Staff Administration

• Maintain employee records, attendance, and leave documentation.
• Assist with recruitment coordination and onboarding documentation.
• Support HR administrative compliance and documentation.

Digital Systems Support

• Maintain company shared drives and digital filing systems.
• Support staff with Microsoft Office / Microsoft 365 tools.
• Ensure proper organization and security of digital company documents.

Requirements

We are looking for candidates who demonstrate:

. Diploma in Business Administration, Office Management, or related
field.

. Minimum 1-2 years administrative experience.

. Strong proficiency in Microsoft Excel, Word, Outlook, and
PowerPoint.

. Strong organizational and multitasking abilities.

. Attention to detail and documentation accuracy.

. Ability to work independently and manage responsibilities with
minimal supervision.

. Good communication and coordination skills.

Preferred: Singapore Citizen or Permanent Resident.

Candidates With These Skills Will Have an Advantage

. Experience in operations, engineering, facility management, or
project-based companies.

. Familiarity with SharePoint, OneDrive, Google Drive, Azure or
document management systems.

. Experience supporting HR administration and office operations.

Working Hours & Benefits

5-Day Work Week (Monday - Friday)
8:30 AM - 5:30 PM

Office Location: West Coast, Singapore

Benefits include:

• Competitive salary based on experience and skills.
• 14 days Annual Leave entitlement
• 14 days Medical Leave entitlement
• 60 days Hospitalisation Leave entitlement
• Stable long-term career opportunity

Important Note for Applicants

• This role requires someone who is organized, responsible, and capable of managing administrative documentation accurately.
• Applicants who are not comfortable with documentation management, Microsoft Office systems, or handling multiple tasks may not be suitable for this role.

How to Apply

Interested candidates should submit:

• Updated Resume with photograph attached and indicate specific skills and experience.
• Expected Salary.
• Availability / Notice Period.

Only shortlisted candidates will be contacted.