Administrative Assistant

Location:

Singapore, SG, 797800

Flexible Work Arrangement: Onsite

Job Category: Fixed Base Operations (FBO)

Career Level: Graduate / Entry Level

Requisition Id: 6755

Position Summary

As the Administrative Assistant, you will support the day-to-day operations of the assigned department by performing general administrative duties. Responsibilities include word processing, data-entry and communications.

Main Responsibilities

― Provides secretarial/administrative support directly to managers, exercising confidentiality, tact and diplomacy

― Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.;

― Prepares responses to routine correspondence and inquiries

― Receives, screens and directs incoming calls, visitors, mail and e-mail

― Maintains files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements, and tracks expenses

Main Responsibilities Cont.

Minimum Requirements

― High school diploma or equivalent

― Job relevant vocational training/ technical apprenticeship or 2-4 years of relevant work experience as an administrative assistant

― Solid skills in general administration

― Solid knowledge of business software applications (Microsoft Office)

― Good communication skills

― Good English language skills (spoken and written)

Desired Characteristics

― Excellent communications, customer service and people skills

― Results driven – able to execute with high personal accountability

― Strong initiative and self-direction

― Strong personal values corresponding with Jet Aviation values (Trust, Honesty, Alignment, Transparency)

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The employee must be able to work in both a heavy maintenance environment and in upscale customer areas. The noise level in the work environment is usually moderate with occasional high volume when aircrafts arrive/depart. The employee is frequently exposed to vibration. Occasional fuel fumes may permeate the workplace. Employee must be willing and able to work in all types of weather conditions. The noise level in the work environment is usually loud. The Hangar environment may be extreme hot and cold during certain seasons of the year.