Administrative Assistant

Job Summary

The Administrative Assistant provides administrative support to ensure the smooth day-to-day operation of the office, coordinates office facilities maintenance, maintains office supplies and assets, and provides reception coverage when required.

Key Responsibilities

• Provide general administrative support for daily office operations.
• Maintain office filing systems, records and administrative documents.
• Manage office stationery, pantry supplies and other general office supplies.
• Maintain an inventory of office equipment and assets.
• Coordinate office facilities maintenance, including air-conditioning, lighting, lifts, repairs and scheduled servicing.
• Coordinate the maintenance of CCTV systems at the headquarters and site offices with external vendors.
• Liaise with external service providers on office maintenance, repairs and related matters.
• Provide reception coverage during the receptionist's absence, including answering calls, attending to visitors, receiving deliveries and handling incoming and outgoing mail.
• Perform any other administrative duties as assigned by Management.

Requirements

• Minimum GCE O Level, Diploma, or equivalent qualification.
• At least 1-2 years of administrative experience.
• Good communication and organisational skills.
• Proficient in Microsoft Office applications.
• Able to work independently and coordinate with internal departments and external vendors.
• Responsible, proactive, and willing to take on additional responsibilities.