Administration Manager

Key Responsibilities

1. Administrative Operations

• Oversee and manage day-to-day office administration.

• Maintain proper filing systems (physical & digital).

• Prepare official letters, contracts, reports, and internal memos.

• Monitor company licenses, permits, and renewals.

• Liaise with government agencies, banks, and external vendors when required.

2. HR & Payroll Administration

• Manage employment contracts, onboarding & offboarding documentation.

• Maintain staff records and ensure MOM compliance.

• Process payroll, CPF submissions, and leave tracking.

• Assist in drafting HR policies and internal SOPs.

3. Financial & Documentation Support

• Coordinate with accounting firm for monthly financial reporting.

• Track invoices, expenses, and payment schedules.

• Prepare supporting documents for audits and bank submissions.

• Assist in GST and compliance documentation where necessary.

4. Compliance & Licensing

• Ensure company compliance with regulatory bodies (e.g. MOM, CPF Board, IRAS, etc.).

• Monitor deadlines for license renewals.

• Maintain confidentiality of sensitive company information.

5. Team & Operations Support

• Support management in project coordination.

• Improve administrative workflow and efficiency.

• Supervise admin staff (if applicable).

Requirements

• Diploma/Degree in Administration, Management, or related field.

• Proficient in Microsoft Office & Google Workspace.

• Experience with accounting software (e.g. QuickBooks) is an advantage.

• Strong organizational and communication skills.

• High level of discretion and integrity.