We are looking for a responsible, organized, and proactive Admin to support the daily administrative and operational functions of the company.
Job Responsibilities
- Handle daily administrative and operational coordination
- Prepare and manage quotations, invoices, reports, and project documents
- Coordinate with clients, suppliers, subcontractors, and internal teams
- Assist in monitoring project schedules, manpower, and work progress
- Maintain proper filing and documentation for company operations
- Support preparation of budgets, cost tracking, and project records
- Assist in customer communication and service follow-up
- Support business operations through reporting, planning, and office coordination
- Use office software to prepare reports, presentations, spreadsheets, and correspondence
- Assist management in ensuring smooth day-to-day business operations
- Maintain and update all site documentation, permits, and records (e.g. manpower logs, safety records, delivery orders, equipment registers).
- Handle all the procedures including work permit application, accommodation application and entry arrangement for the workers.
- Prepare and process purchase orders and site requisitions.
- Coordinate site correspondence between main contractors, consultants, and subcontractors.
- Monitor attendance, timesheets, and leave records for site personnel.
- Assist with preparation of site reports, progress claims, and work schedules.
- Support the Project Manager in administrative tasks, meeting coordination, and report submissions.
Requirements
- Bachelor Degree in Business Operations, Business Administration, Marketing, or related field
- Good understanding of Business Operations Communication Customer Service IT Applications Electronic Commerce / Social Media Administrative Coordination
- Good written and verbal communication skills
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
- Organized, responsible, and able to multitask
- Able to work independently and in a team environment
- Familiarity with HR, payroll, or office management systems is an advantage.
Preferred Skills
- Experience in administration, operations support, or project coordination will be an advantage
- Minimum 5 years of relevant experience in administrative or office management roles
- Knowledge of basic budgeting, reporting, and office coordination
- Familiarity with social media / digital tools is a plus
- Experience in renovation / construction / interior-related business is an added advantage
