Company Overview
WE Engineering is a Singapore-based ACMV and mechanical services company delivering design-build-maintain solutions for commercial, industrial, and mission-critical facilities. The company ensures reliable performance, compliance, and energy efficiency with responsive support.
Job Summary
You will support daily administrative and basic accounting operations by managing office tasks, document handling, bookkeeping, and coordination with suppliers, clients, and internal teams.
Responsibilities
- Manage daily office administration to ensure smooth operational support
- Prepare and organize documents, reports, and correspondence accurately for internal and external use
- Maintain systematic filing of company records and project documents to ensure easy retrieval
- Prepare quotations, invoices, and purchase orders to support sales and procurement processes
- Coordinate communication with suppliers, clients, and internal departments to facilitate workflow
- Manage emails, phone calls, and schedule appointments to optimize office efficiency
- Perform simple bookkeeping tasks including data entry of expenses, invoices, and payments for accurate financial tracking
- Assist in preparing basic financial records to support the company accountant's work
- Track petty cash transactions and maintain proper documentation for accountability
- Support HR functions by maintaining staff records and tracking attendance accurately
- Assist in procurement activities and monitor inventory levels to ensure stock availability
- Execute additional administrative tasks assigned by management to support business needs
