Admin Executive (Operations)
Company Overview
AETOS Holdings Pte Ltd, part of the Surbana Jurong Group, delivers integrated safety and security solutions to government agencies and commercial clients. With over 50 years of experience rooted in Singapore's Auxiliary Police Forces, AETOS protects critical assets across maritime, aviation, and infrastructure domains.
Job Summary
We are seeking a proactive and detail-oriented Executive, Operations & Administration to support operational excellence within a dynamic security environment. This role goes beyond administrative coordination to include process optimisation, stakeholder management, and operational readiness, making it ideal for individuals with experience or interest in security operations.
Key Responsibilities
- Operational Coordination & Stakeholder Management
Act as a key liaison between Operations, internal departments, and external stakeholders to ensure seamless execution of daily activities and projects - Inventory & Asset Management
Oversee the lifecycle of operational equipment and assets, including tracking, replenishment, and disposal, ensuring operational readiness and compliance - Procurement & Logistics Oversight
Manage purchase requests, monitor delivery timelines, and coordinate issuance of logistics and operational supplies to support frontline operations - Training & Capability Development
Coordinate training registrations, scheduling, and logistics, supporting workforce readiness including PRD-related training where applicable - Reporting & Compliance
Consolidate and submit operational reports to Finance and HR, ensuring accuracy, timeliness, and compliance with organisational and regulatory standards - Records & Audit Management
Maintain comprehensive and accurate records across inventory, procurement, training, personnel, and clearances to support audit and inspection requirements - Claims & Time Management Administration
Review and process transport claims and time sheets to ensure accurate reimbursement and attendance tracking - Continuous Improvement
Identify opportunities to streamline processes, improve operational efficiency, and enhance administrative workflows - Ad-hoc Support
Support operational initiatives and projects as assigned, contributing to overall team effectiveness
Requirements
- Diploma or Degree in Business Administration or a related discipline
- Minimum 3 years of relevant experience in operations, administration, or coordination roles
- Exposure to or understanding of the private security industry experience in PRD or uniformed services will be an advantage
- Familiarity with ISO standards and SAP systems is preferred
- Strong organisational and multitasking abilities, with attention to detail
- Proficient in Microsoft Office, especially Excel for reporting and tracking
- Effective communication and stakeholder management skills
- Able to work independently in a fast-paced, operations-driven environment
- Positive attitude with a willingness to learn and adapt
Why Join Us
- Be part of mission-critical operations supporting national infrastructure and safety
- Gain exposure to security operations
- Work alongside experienced professionals in a structured and disciplined setting
- Opportunities to grow within a leading integrated security solutions provider
