Admin Executive, MCST (8-month contract) PLQ NJH

Centre Executive

Company: Australian MNC dealing with Porperty Management
Location: Paya Lebar Quarter (PLQ), Singapore

Job Overview

We are seeking a proactive and organised Management Executive to supportthe Paya Lebar Quarter (PLQ) Management Office on a fixed-term contract basis.Reporting to the General Manager, this role will focus primarily on managementreporting, sales analysis, and coordination of strata-related meetings andgovernance activities. The successful candidate should possess strongadministrative, analytical, and organisational skills, with the ability tomanage multiple deadlines and stakeholders effectively.

Key Responsibilities

Reporting & Analysis

• Prepare and coordinate monthly management reports, including retail sales performance, operational updates, budget tracking, and key business metrics.
• Perform data analysis, identify key trends, and provide insights to support business reviews.
• Support the preparation of quarterly asset reviews, annual business plans, and other management presentations.

. Consolidate information from multiple business functions to support reporting requirements and management presentations.

• Ensure all reports are submitted accurately and within established timelines.

. Maintain reporting databases andrecords to support business planning and performance tracking.

MCST Governance & StrataManagement

• Support the administration of the two-tier MCST structure and ensure compliance with statutory and governance requirements.
• Serve as the key coordinator for strata-related matters, including council correspondence, meetings, resolutions, and stakeholder communications.
• Lead the planning, preparation, and execution of the Annual General Meeting (AGM), ensuring successful delivery of all governance requirements.
• Support the onboarding and administration of the newly elected Council and coordinate the organisation of the first Council Meeting following the AGM.
• Work closely with legal advisors, consultants, and relevant stakeholders on governance-related matters as required.

Administrative Support

• Coordinate internal meetings and stakeholder communications.
• Assist with document management and record keeping.
• Support ad hoc projects and assignments as required by the General Manager.

Requirements

. Experience in administrative coordination, reporting and data analysis preferred.

• Strong understanding of MCST governance, strata management and experience organising AGMs, council meetings, or similar governance processes will be advantageous.
• Good analytical and organisational skills, and attention to detail.

. Ability to manage deadlines andcoordinate with multiple stakeholders.

• Proficient in Microsoft Office applications, particularly Excel and PowerPoint.

Interest applicants, pls email updated resume to [Confidential Information]

Jessie Hoe Huey Miin

CEI Reg No. R1103861

EA Lic: 99C4599