Job Description

Company Overview

We specialize in supplying emergency response firefighting equipment and systems for the Petrochemical, Oil & Gas, Marine, and Offshore industries regionally.

Job Summary

As an Accounts and Admin Executive, you will manage accounting and administrative functions to support financial accuracy, compliance, and smooth office operations.

Responsibilities

Manage daily accounting activities including processing banking transactions, payments, supplier invoices, staff claims, and reimbursements to ensure timely and accurate financial operations
Maintain accurate financial records and perform bank and petty cash reconciliations to support financial integrity
Prepare and file GST returns, coordinate payroll, monitor cash flow, and execute month-end closing activities to ensure compliance and accurate reporting
Assist with monthly financial reporting, audit preparation, and liaise with external accountants and auditors to facilitate smooth audit processes
Provide administrative support by managing office supplies, coordinating vendors, arranging courier services, and handling correspondence to maintain efficient office operations
Organize and maintain filing systems for company documents, contracts, licenses, permits, and confidential records to ensure easy retrieval and compliance
Coordinate recruitment activities including job postings, candidate screening, interview scheduling, and onboarding to support talent acquisition
Prepare employment contracts, offer letters, HR correspondence, and personnel documents to ensure proper documentation and compliance
Manage employee records, attendance, leave administration, work pass applications, and onboarding requirements to maintain accurate HR records
Support employee engagement initiatives, respond to HR-related enquiries, and ensure adherence to company policies and Singapore employment regulations

Required competencies and certifications