Job Summary
You will manage procurement and administrative tasks for an M&E firm, including sourcing materials, negotiating prices, preparing quotations and purchase orders, tracking stock and project resources, and supporting HR and accounts functions.
Responsibilities
- Manage procurement processes by sourcing materials, negotiating prices, and fulfilling orders to meet project needs
- Prepare accurate quotations, purchase orders, and perform system data entry to support purchasing activities
- Perform administrative duties such as filing and recording sales and purchase transactions to maintain organized records
- Collaborate with suppliers to obtain cost information and follow up on delivery status to ensure timely receipt of materials
- Monitor and track consumables, stock, tools, and equipment regularly to maintain adequate inventory levels
- Record materials and manpower usage for various projects to support project tracking and cost control
- Respond promptly to telephone calls, emails, and inquiries to maintain effective communication
- Assist with HR and accounts duties, including familiarity with MOM regulations and Work Pass matters to support compliance
- Perform other ad-hoc duties as assigned by the Manager to support operational needs
Required competencies and certifications
- Proficiency in MS Office, especially Microsoft Excel and Word, to efficiently manage data and documentation
- Minimum 2 years of relevant work experience in administrative and purchasing roles within a related field to perform core duties effectively
- Educational qualification of at least O Level, ITE, or equivalent to meet job entry requirements
Preferred competencies and qualifications
- Ability to work independently with minimal supervision, demonstrating self-drive and proactivity to achieve tasks efficiently
- Good interpersonal skills to collaborate effectively with suppliers, colleagues, and stakeholders
- Availability to start work immediately or on short notice is an advantage for smooth onboarding
Other Information
Working Hours
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