Company Overview
The company specializes in Mechanical Engineering Services, Air Con Mechanical Ventilation (ACMV), and General Builder Works.
Job Summary
You will support administrative operations by managing communication, processing payroll and purchase orders, maintaining records, and assisting with procurement to ensure smooth office and HR functions.
Responsibilities
- Manage telephone reception to handle incoming calls professionally and direct inquiries appropriately
- Process foreign worker pass matters in compliance with MOM regulations to support workforce management
- Maintain accurate filing of employee annual leave records to track staff leave status
- Coordinate staff enrollment and scheduling for training courses to support employee development
- Prepare and process monthly salary payroll to ensure timely and accurate employee compensation
- File IR8A tax forms accurately and on time for employee tax compliance
- Prepare and process purchase requests (PR) and purchase orders (PO) to support procurement activities
- Prepare and process sales documents including quotations, delivery orders (DO), and invoices to support sales operations
- Enter sales, purchase, and expense data into the accounting system to maintain accurate financial records
- Maintain an organized document filing system to ensure easy retrieval and record keeping
- Assist in materials procurement by liaising with suppliers and tracking orders to support project needs
Required competencies and certifications
- Proficient use of MS Office applications to perform administrative and data entry tasks
- Basic knowledge of Xero Accounting System to support financial data processing
Preferred competencies and qualifications
- Minimum 2 years of relevant working experience in administrative roles
- Fluency in at least two languages, including English and Mandarin, to facilitate communication
