Admin Executive

Job Description / Responsibilities

• Provide full administrative support to project managers, site engineers, and management

• Handle daily office administration including correspondence, filing, and record keeping

• Prepare, manage, and maintain construction project documentation (contracts, drawings, permits, submissions)

• Assist with submission and tracking of documents to authorities (e.g. BCA, MOM, LTA, PUB, SCDF where applicable)

• Coordinate meetings, site briefings, and prepare meeting minutes when required

• Maintain document control systems in compliance with company and regulatory requirements

• Support procurement processes including purchase requisitions, purchase orders, and delivery tracking

• Liaise with suppliers, subcontractors, consultants, and clients on administrative matters

• Assist with invoicing, cost tracking, and payment documentation

• Support manpower administration including attendance tracking, site passes, and onboarding documentation

• Coordinate with HR on work permits, insurance, and related manpower records

• Assist with safety documentation, permits-to-work, and compliance records

• Perform ad-hoc administrative duties as assigned

Requirements

• Diploma or Degree in Business Administration, Construction Management, or related discipline

• Familiarity with construction documentation and site operations is an advantage

• Knowledge of local authority submissions and regulations will be an added advantage

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Strong organisational skills with attention to detail

• Good communication and interpersonal skills

• Able to work independently and manage multiple tasks in a fast-paced environment