Admin Executive

Key Responsibilities

1. Administrative & Office Support

• Handle general office administration, including filing, data entry, and correspondence

• Prepare and format letters, memos, reports, and internal documents

• Manage incoming calls, emails, and office communications

• Maintain orderly and up-to-date administrative records and databases

• Provide administrative support to management and operational teams

2. Documentation & Record Management

• Maintain proper filing systems for office and site documentation

• Manage document control for permits, licenses, and compliance records

• Ensure accurate tracking, archiving, and retrieval of documents

• Support preparation of documentation for audits and inspections

3. Regulatory & Compliance Support

• Assist with administrative submissions and documentation for:

  • BCA (Building and Construction Authority)

  • MOM (Ministry of Manpower)

• Maintain records for:

  • Work permits and worker details

  • Safety orientation and training attendance

  • Workplace Safety and Health (WSH) documentation

• Coordinate administrative follow-ups with relevant authorities when required

4. Manpower & HR Administration Support

• Maintain employee and worker records, including onboarding documentation

• Track attendance, leave records, and training schedules

• Coordinate medical check-ups, safety briefings, and mandatory courses

• Support general HR administrative tasks as required

5. Coordination & Communication

• Liaise with site staff, subcontractors, and external parties on administrative matters

• Coordinate scheduling of meetings, site visits, and inspections

• Disseminate internal notices, circulars, and announcements

Required Skills & Competencies

• Strong organizational and time-management skills

• Good written and verbal communication skills

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Attention to detail and accuracy

• Ability to work independently and coordinate with multiple stakeholders

Qualifications & Experience

• Diploma or equivalent in Business Administration, Office/Secretarial or related field

• Experience in construction or built environment industry preferred

• Familiarity with Singapore construction regulatory requirements is an advantage

Work Environment

• Office-based

• Fast-paced administrative environment supporting construction operations