Admin Assistant - Woodlands

Contract Period: From 29 June 2026 to 31 May 2028

Working hours:

School Term
. Required to work during School Semester 1 and 2
. Mondays to Fridays: 6:45am to 3:45pm, inclusive of 30mins lunch break
. Service not required on Saturdays, Sundays and gazetted public holidays

School Vacation
. Required to work during between March, September and December school holiday
. Mondays to Fridays: 7.00am to 4.00pm, inclusive of 30mins lunch break
. Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Services:
. Concierge services -attend to phone calls and walk-in customers (pupils, parents, public, stakeholders)
. Using messaging apps to communicate events and send reminders to parents
. Check generic email every day and forward them to relevant officers within a certain timeframe
. Incoming Mail Correspondence: Record and distribute incoming correspondence upon receipt.
. Articles - Stock take Monitoring: Record and track all articles accurately, then submit to AM for end-of-term verification.
. Calling and confirming the attendance of parent volunteers to help in school events and activities
. General administrative duties including typing, filing, preparation of documents
. Printing of monthly CCA Instructors/Contract Staff attendance records
. Save transport approval (form SG) to shared folder.
. Ad Hoc Bus Booking Coordinator transport for Students External Activities including Monthly verification of Ad Hoc School Bus payment
. Filing of documents such as Bus Booking form
. Recording student injuries that occur during school hours through the Unwell/Injured Student management system and Rendering of First Aid to pupils e.g. issuing of pupils with plasters
. Assist in packing learning resources i.e. booklet
. Other administrative duties as assigned by supervisor

Qualifications,skills and experience:

• GCE O Level
• Able to converse and write in English
• Able to use simple Microsoft applications
• Comfortable with visitors and pupils
• Recording and provision of simple first aid
• Must have at least 5 years of experience in administration