Key Responsibilities
Reception & Front Desk Duties
- Greet and assist visitors in a professional manner.
- Answer and direct incoming calls, take messages, and handle general enquiries.
- Manage meeting room bookings and maintain reception area tidiness.
- Handle incoming and outgoing mail/courier services.
HR & Administrative Support
- Assist in onboarding of new hires such as preparation of welcome packs.
- Maintain and update employee records.
- Support work pass and permit renewal processes.
Office & Inventory Management
- Monitor and manage office supplies, pantry items, and stationery inventory.
- Coordinate with vendors for office maintenance and service needs.
- Ensure compliance with office health and safety guidelines.
Requirements
- Minimum 2 years experience in administrative or reception roles, preferably with HR exposure.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Able to communicate effectively in English and Mandarin to liaise with Mandarin-speaking stakeholders.
- Well-organised, proactive, and able to handle confidential matters with discretion.
- Strong interpersonal and problem-solving skills.
