Job Title
Accounts, HR & Administrative Assistant
Role Overview
We are a small SME seeking an Accounts, HR & Administrative Assistant whose primary responsibility is accounts support, with additional junior HR and office administrative duties.
As a small team, the role is varied but well-paced, allowing the successful candidate to support different functions while maintaining a reasonable and well-balanced workload.
Key Responsibilities
1. Accounts Assistant (Primary Role)
- Perform general accounting administrative work, reporting to the Company Accountant
- Process Accounts Payable (AP) and Accounts Receivable (AR) transactions
- Issue Statements of Account (SOA) and follow up on outstanding payments
- Handle and process staff expense claims
- Generate tax invoices from GRN and prepare monthly currency reports
- Maintain and monitor fixed assets records
- Assist with quarterly GST reporting and filing
- Support daily accounting work using the company's cloud-based accounting / ERP system
2. Junior HR Support (Secondary Role)
- Support recruitment activities, including interview coordination
- Assist with employee onboarding and offboarding processes
- Maintain employee records and HR documentation (digital and physical)
- Track employee leave and provide basic payroll inputs
- Assist with work permit applications and renewals with MOM
- Help with registration of external training courses for staff
- Update employee training records and follow up with course external vendor rating and Trainee feedback forms
- Handle basic employee queries professionally and confidentially
3. Administrative & Office Support
- Complete and submit vendor registration, pre-qualification, and onboarding forms
- Maintain and update company profiles on customer and procurement portals
- Coordinate with internal teams to collect required documents
- Track submission status, approvals, renewals, and clarifications
- Maintain organised records of:
- Submitted forms
- Supporting documents
- Approval confirmations
- Manage document version control and prepare standard templates
- Provide general office administrative support as needed
- Generate, Maintain and Track customer satisfaction form and feedback for ISO qualification
- Procurement and inventory support for office and projects
Working Environment
- Small SME team with manageable workload
- Exposure to accounts, HR, and admin, providing good learning opportunities
- Structured processes with flexibility typical of a small organisation
- Role involves a mix of routine tasks and light coordination, not constant fire-fighting
Requirements & Skills
Experience & Qualifications
- Minimum 2-3 years of experience in an Accounts Assistant or accounting-related role
- Prior exposure to HR or administrative support is an advantage
Skills & Competencies
- Familiar with cloud-based accounting or ERP systems
- Proficient in Microsoft Excel
- Able to multitask and work independently with minimal supervision
- Detail-oriented, organised, and reliable
- Willing to support multiple functions in a small team environment
As we are a small SME, the role offers exposure to different functions while maintaining a reasonable and well-balanced workload.
