Accounts Executive

Job Summary

Manage comprehensive Accounts Payable functions to ensure accurate, timely payments and maintain compliance with company procedures in a project-based environment.

Responsibilities

• Process supplier and subcontractor invoices accurately across the full Accounts Payable cycle to ensure timely payments
• Verify invoices against Purchase Orders, quotations, delivery orders, contracts, and supporting documents to ensure accuracy and compliance
• Obtain and confirm proper invoice approvals following company procedures before payment processing
• Monitor outstanding invoices and execute payments within agreed credit terms to maintain supplier relationships
• Reconcile supplier statements and investigate discrepancies, missing invoices, and credit notes to resolve payment issues
• Process staff claims, reimbursements, and petty cash transactions with accurate coding to GL accounts, projects, and cost centres
• Collaborate with suppliers, subcontractors, project teams, and internal departments to resolve invoice and payment queries
• Assist with month-end closing activities including AP reconciliation, accruals, and preparation of accounting schedules for reporting
• Maintain organized accounting records and supporting documents to support audit and compliance requirements
• Support GST documentation preparation and respond to internal and external audit requests
• Perform additional accounting and administrative duties as assigned to support team operations

Preferred competencies and qualifications

• Diploma/LCCI or equivalent qualification in Accounting, Finance, or related discipline
• Minimum 2 years of relevant experience in Accounts Payable or similar accounting roles
• Experience in construction, engineering, or project-based industries is advantageous
• Proficient in Microsoft Excel and accounting software to manage financial data efficiently
• Strong numerical accuracy and attention to detail to ensure error-free financial processing
• Ability to manage a high volume of transactions independently and meet deadlines
• Bilingual proficiency in English and Mandarin to communicate effectively with Mandarin-speaking stakeholders, suppliers, and business partners
• Good communication and interpersonal skills to collaborate across teams and external partners